Title
Resolution to Approve Change Order No. 1 and Ratify Emergency Purchase Order with Z Contractors, Inc. for the 2190 South State Street Retaining Wall Replacement Project, RFP 23-11; ($29,697.48 Increase, Total Contract Amount $209,443.53)
Memorandum
Attached for your review and approval is a change order to the construction contract with Z Contractors, Inc. for the 2190 South State Street Retaining Wall Replacement Project (RFP 32-11).
This project consists of replacing a city-owned timber retaining wall with a modular block retaining wall. The bid quantity for the modular block wall was calculated incorrectly, as it did not include the buried blocks. The wall was constructed as planned and the total area of the wall was about 40% more than bid quantity. An emergency purchase order was approved by the City Administrator, and this request is to approve that increase retroactively.
The additional contract work for Change Order No. 1 includes the additional block required to construct the wall, additional restoration, and the balancing of all other pay items. The initial contract award, including contingency equaled $197,746.05. The total amount for Change Order 1 is $29,697.48, which exceeds the contingency originally approved by Council ($18,000.00) by $11,697.48. Change Order 1 will bring the total contract amount to $209,443.53. Since the project is complete, this is the final change order.
The total amount requested in the emergency purchase order, that was approved by the City Administrator, was incorrect due to an error with balancing pay items. The error was corrected and an additional $952.58 was included in Change Order No. 1, for a total of $29,697.48.
Budget/Fiscal Impact: Funding for the project is available in the approved Major Street Fund Capital Budget.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Based on evaluation by City Staff, the existing wall was failing and in need of replacement;
Whereas, The work included in Change Order No. 1 was required to complete the project;
Whereas, The existing approved contingency amount of $18,000.00 is insufficient to cover the additional work in Change Order No. 1;
Whereas, Funding for the project is available in the approved Major Street Fund Capital Budget; and
Whereas, Z Contractors, Inc has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances;
RESOLVED, That City Council approve Change Order No. 1 to the construction contract and ratify emergency purchase order with Z Contractors, Inc. in the amount of $29,697.48 for a total contract amount of $209,443.53 for additional quantity on the 2190 South State Street Retaining Wall Replacement Project (RFP 22-25); and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.