Title
Resolution to Increase the Limit from $25,000.00 to $75,000.00 for City Administrator Authorization to Accept Grant Awards, Execute Grant Agreements, and Appropriate Awarded Grant Funds (8 Votes Required)
Memorandum
On September 24, 2007, City Council approved #R-07-452, which streamlined the grant process by authorizing the City Administrator to accept grant proceeds and appropriate the funding of grants to the applicable service area budget in the amounts of $25,000.00 or less, for the life of the grant without regard to fiscal year.
This resolution requests that City Council authorize an increase to that authorized threshold amount from $25,000.00 to $75,000.00. This change will align with the City of Ann Arbor’s Charter changes, approved by Ann Arbor voters on November 2, 2021, and subsequent Ordinance changes, which increased the limit for City Administrator approval of purchases of goods and services from $25,000.00 to $75,000.00
Budget/Fiscal Impact: There is no fiscal impact as a result of this change.
Staff
Prepared by: Marti Praschan, Chief Financial Officer
Reviewed by: Michelle Landis, Senior Assistant City Attorney
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, City Council authorized the approval of grant agreements and the appropriation of funding for awarded grants of $25,000.00 or less via #R-07-452;
Whereas, On November 2, 2021 Ann Arbor voters approved an amendment to the City Charter increasing the limit for City Administrator approval of purchases of goods and services from $25,000.00 to $75,000.00 (Charter Amendment);
Whereas, Chapter 14 of City Code was subsequently amended to reflect the changes in the Charter Amendment;
Whereas, The City of Ann Arbor has increased efforts in grant writing and is seeing an increase in awarded grant funding; and
Whereas, Increasing the threshold for acceptance and appropriation of grant agreements and awards would further streamline the grant process;
RESOLVED, That City Council authorize the City Administrator to enter into grant agreements with federal, state or other agencies, to accept grant proceeds, and to appropriate the grant funds to the applicable service area budget, for all grants in the amount of $75,000.00 or less;
RESOLVED, That the terms and conditions of all such grant agreements are subject to approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City Administrator is authorized to receive grant awards of $75,000.00 or less and to appropriate the funds to the applicable service area budget for expenditure pursuant to the terms of the grant award for the life of the grant without regard to fiscal year; and
RESOLVED, That the City Administrator is authorized to take the necessary administrative actions, including execution of any grant agreements, to implement this Resolution.