Title
Resolution to Approve Purchasing Agreements for Utility Infrastructure Materials from Core and Main, LP (Not-to-Exceed $323,124.86), Ferguson (Not-to-Exceed $603,828.00), Everett J. Prescott, Inc. (Not-to-Exceed $322,743.10), and ETNA Supply Company (Not-to-Exceed $115,779.29) for One Year (ITB-4728)
Memorandum
Attached for your review and approval is a resolution authorizing four separate 1-year purchasing agreements with Core and Main, LP, Ferguson, Everett J Prescott, Inc. and ETNA Supply Company for utility infrastructure materials.
ITB-4728 was advertised on the City’s website and on the Michigan Inter-governmental Trade Network (MITN) website. Five (5) bids were received and publicly opened on March 23, 2023. Core and Main LP was the lowest responsible bidder for the materials listed in groups 4, 8, 12 and 16. Ferguson was the lowest responsible bidder for the materials listed in groups 1, 3, 6, 7, 9, 11, 13 and the stainless tapping sleeves listed in group 5. E.J. Prescott was the lowest responsible bidder for the gate valves listed in group 5. ETNA Supply Company was the lowest responsible bidder for the materials listed in groups 2, 10, 14 and 15.
The five bidders were:
1. Core & Main, LP
2. Ferguson
3. EJ USA Inc.
4. ETNA Supply Company
5. Everett J. Prescott, Inc.
The recommended purchase orders to Core and Main, LP, Ferguson, Everett J. Prescott, Inc. and ETNA Supply Company will allow for the purchase of water, sanitary sewer, and stormwater infrastructure materials commonly used in maintenance, repair and replacement activities.
Budget/Fiscal Impact: Funding is available in the approved FY23 and FY24 Sewage Disposal Fund, Stormwater Fund, and Water Supply System Fund Operations and Maintenance Budgets. Any materials purchased for capital or project related expenditures will be charged to the appropriate funding source.
Core and Main, LP, Ferguson, Everett J. Prescott, Inc. and ETNA Supply Company each comply with the City’s Non-Discrimination ordinance.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Reviewed by: Molly Maciejewski, Public Works Manager
Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Public Works Unit needs to purchase materials for maintenance, repair and replacement work performed on the water supply, sewage disposal and stormwater systems;
Whereas, In response to ITB-4728 five bids were received by the Procurement Unit on March 23, 2023;
Whereas, Core and Main LP was the lowest responsible bidder for the materials listed in groups 4, 8, 12 and 16. Ferguson was the lowest responsible bidder for the materials listed in groups 1, 3, 6, 7, 9, 11, 13 and the stainless tapping sleeves listed in group 5. E.J. Prescott was the lowest responsible bidder for the gate valves listed in group 5. ETNA Supply Company was the lowest responsible bidder for the materials listed in groups 2, 10, 14 and 15;
Whereas, Funding is available in the approved FY23 and FY24 Sewage Disposal, Stormwater Fund, and Water Supply System Operations and Maintenance Budgets;
Whereas, The bid prices are firm for 1 year unless manufacturers declare a force majeure; and
Whereas, Core and Main, LP, Ferguson, Everett J. Prescott, Inc. and ETNA Supply Company comply with the City’s Non-Discrimination ordinance;
RESOLVED, That City Council approve the issuance of a purchase order to Core and Main, LP for the Utility Infrastructure Materials listed in groups 4, 8, 12 and 16 in ITB-4728 for an amount not to exceed $323,124.86;
RESOLVED, That City Council approve the issuance of a purchase order to Ferguson for the Utility Infrastructure Materials listed in groups 1, 3, 6, 7, 9, 11, 13 and the stainless tapping sleeves listed in group 5 in ITB-4728 for an amount not to exceed $603,828.00;
RESOLVED, That City Council approve the issuance of a purchase order to Everett J. Prescott, Inc. for the Utility Infrastructure Materials - gate valves listed in group 5 in ITB-4728 for an amount not to exceed $322,743.10;
RESOLVED, That City Council approve the issuance of a purchase order to ETNA Supply Company for the Utility Infrastructure Materials listed in groups 2, 10, 14 and 15 listed in ITB-4728 for an amount not to exceed $115,779.291; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.