Title
Resolution to Approve a Cost Sharing Agreement with the Downtown Development Authority for the Purchase of an Electric Street Sweeper and to Appropriate ($129,222.50 DDA share of $258,445.00 total) (8 Votes Required)
Memorandum
Attached for your review and approval is a resolution to approve a cost sharing agreement with the Ann Arbor Downtown Development Authority (“DDA”) for the purchase an electric street sweeper to clear debris from bikeway facilities that are narrower than 10 feet in width.
In 2019, the DDA and City began building a downtown bikeway network that is meant to improve safety and rideability for cyclists. A two-way separated bike lane on William Street was installed and today there are more than six miles of bikeways in the City. However, since installation, there have been issues with illegal access by vehicles in the bikeways. To combat this issue, the DDA wishes to install centerline delineators along the bikeways. Additionally, the City desires to install bikeways outside of the downtown that are narrower than 10 feet in width. These narrower bikeways require smaller equipment than what the City has in its sweeper fleet.
Bikeways must be routinely swept to remove dirt and debris from the bikeway and prevent it from entering the City’s storm drains. The City and the DDA researched small sweeping equipment and elected to purchase what will be the City’s first electric street sweeper. An electric sweeper will reduce carbon emissions in the DDA and advance the City’s carbon neutrality goals. The purchase is consistent with many of the City’s established sustainability efforts including the Green Fleets Policy and the A2 ZERO Plan. Council is being asked to approve the purchase of this sweeper under a separate resolution.
The City and the DDA have agreed to share the cost of this sweeper and trailer that will be used in the downtown and on future bikeway installations outside of the downtown.
Budget/Fiscal Impact: The sweeper and trailer funding will come from the Fund Balance of the Major Street Fund; if so approved, and a one-time contribution from the DDA for $129,222.50. Ongoing costs associated with equipment is estimated to be $33,000.00 annually and will be included in future Major Street Fund Operations and Maintenance budgets.
Staff
Prepared by: Molly Maciejewski, Public Works Manager
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City and the DDA have a commitment to installing bikeways that improve safety for cyclists;
Whereas, a more narrow sweeper is needed to access and sweep bikeways that are more narrow than 10 feet in width;
Whereas, The City and the Downtown Development Authority (“DDA”) agreed it would be beneficial to collaborate in the purchase of a small electric street sweeper;
Whereas, The City and DDA have drafted the attached cost-sharing agreement for the equipment purchase and the City’s responsibility for its maintenance and repair;
Whereas, The City will purchase the sweeper and invoice the DDA for the agreed DDA grant, as detailed in the attached Agreement; and
Whereas, The DDA will provide a one-time payment to the City for $129,222.50;
RESOLVED, That City Council approve the attached Cost Sharing Agreement with the Ann Arbor Downtown Development Authority for the purchase of an electric street sweeper and trailer for clearing bikeways of dirt and debris;
RESOLVED, That the contributed funding in the amount of $129,222.50 made by the Downtown Development Authority be appropriated to the Major Street Fund; thereby, increasing both the revenue and expenditure budgets;
RESOLVED, That the funding for this equipment purchase is to be available without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution and to approve amendments to the agreement within the project budget.