Title
Resolution to Approve a Construction Contract with the Michigan Department of Transportation for the Research Park Drive Resurfacing Project ($1,650,000.00)
Memorandum
Attached for your review and consideration, please find a resolution to approve a contract between the City of Ann Arbor and the Michigan Department of Transportation (MDOT) for the construction phase of the Research Park Drive Resurfacing Project. The agreement prescribes the cost sharing of the construction, as well as each party’s rights and responsibilities, and is required for the project to receive its share of funding from the Transportation Economic Development Fund (TEDF).
On November 15, 2021 City Council approved Resolution R-21-416 authorizing the submittal of an application for a Transportation Economic Development Fund Category A grant for the Research Park Drive Resurfacing Project. Since that time, the City has applied for, and been awarded, a grant in the amount of $1,650,000 for the project. The grant will pay for up to 66.23% of the construction cost for the “Section 1” portion as shown on the attached Project Location Map.
While the “Section 2” portion of Research Park Drive was deemed ineligible for the grant, the City plans to complete the resurfacing of this segment along with the grant funded project. The Section 2 portion of the project will be entirely funded by the Michigan Transportation Fund (MTF) Road Bonds issued in April of 2022 (#R-22-114).
In addition to the resurfacing work, the project will also install 11,800 feet of new bike lanes on Research Park Drive, replace drainage structures, and bring any sidewalk ramps into compliance with the Americans with Disabilities Act. Construction is expected to begin in the spring of 2023.
Budget/Fiscal Impact: The Engineer’s estimate for the total cost of the project is $4,114,000.00. The TEDF grant will be used to fund participating construction expenses for Section 1 of the project. The City will be funding its share of the construction costs and the design, construction engineering, and material testing costs.
A breakdown of the estimated project revenues is shown below:
|
TEDF Category A Grant |
$ 1,650,000.00 |
|
MTF Road Bond - Project Section 1 |
$ 841,000.00 |
|
MTF Road Bond - Project Section 2 |
$ 1,623,000.00 |
|
Estimated Total Revenue |
$ 4,114,000.00 |
The additional 11,800 feet of bike lane pavement markings will increase yearly maintenance costs by an estimated $4,000.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City’s Capital Improvements Plan includes Project TR-SC-22-35 for the resurfacing of Research Park Drive, which is currently rated in Poor to Very Poor condition;
Whereas, The City of Ann Arbor has been awarded a Transportation Economic Development Fund Category A grant to pay for up to $1,650,000 of the construction cost of the project;
Whereas, The City share of the funding for the project is available from the proceeds of the Michigan Transportation Fund Road Bond; and
Whereas, It is necessary to approve the cost sharing agreement with the Michigan Department of Transportation so that the project can proceed;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Michigan Department of Transportation Contract No. 22-5465 for the Research Park Drive Resurfacing Project, substantially in the form on file with the City Clerk, following approval as to substance by the City Administrator, and approval as to form by the City Attorney;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay; and
RESOLVED, That Council authorize the City Administrator to take the necessary administrative actions to implement this resolution.