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File #: 22-1633    Version: 1 Name: 10/17/22 - Award Contract for On-Call HVAC Services to Miller Boldt Inc.
Type: Resolution Status: Passed
File created: 10/17/2022 In control: City Council
On agenda: 10/17/2022 Final action: 10/17/2022
Enactment date: 10/17/2022 Enactment #: R-22-336
Title: Resolution to Approve a Contract with Miller Boldt Inc. for On-Call HVAC Services (Not to Exceed $300,000.00) RFP #22-68
Attachments: 1. RFP_22-68_Document.pdf, 2. Miller Boldt Contract.pdf, 3. Miller Boldt Proposal.pdf
Resolution to Approve a Contract with Miller Boldt Inc. for On-Call HVAC Services (Not to Exceed $300,000.00) RFP #22-68
We recommend your approval of the attached resolution authorizing a contract for FY23 and FY24 in an amount not to exceed $300,000.00 with Miller Boldt Inc., to provide on-call HVAC services at various City facilities. The contract would run through June 30, 2024. A purchase order in an amount not to exceed $150,000.00 per year would be issued for FY23 and FY24, subject to the availability of funding in FY24.

The resolution also authorizes an option to extend the contract with Miller Boldt Inc. for one additional two-year period, upon approval by the City Administrator, for a total amount not to exceed $600,000.00 over the life of the contract including all renewals, with the same terms and conditions subject to the annual appropriation of funds. Hourly rates for each year of the contract would be adjusted per the RFP fee proposal form.

Proposals were solicited for On-Call HVAC Services through RFP #22-68 issued by the City and opened on September 22, 2022. Of the six responses received, Miller Boldt Inc., Clinton Township, MI, was selected as the most responsive proposal to the RFP. The City has used Miller Boldt Inc. on HVAC installations at Fire Station #1, Larcom City Hall and the Justice Center over the last five years and has been satisfied with their performance.

As an on-call service, there is no guarantee of work or minimum amount paid to the contractor. Work is completed on a time and material basis when the contractor is called by staff for repair, replacement or preventative maintenance work.

Budget/Fiscal Impact: Funding for these services are included in the FY23 Operations and Maintenance Budgets of the Unit's receiving services. Issuance of the FY24 purchase order and any approved extension for FY25 and FY26 would be subject to the availability of funds in subsequent fiscal years.

Miller Boldt In...

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