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File #: 22-1045    Version: 1 Name: 8/15/22 Construction Management Software
Type: Resolution Status: Passed
File created: 8/15/2022 In control: City Council
On agenda: 8/15/2022 Final action: 8/15/2022
Enactment date: 8/15/2022 Enactment #: R-22-262
Title: Resolution to Approve a Contract with Info Tech, Inc. d/b/a Infotech for Appia Construction Management Software for FY23-25 ($150,000.00) (RFP 22-08)
Attachments: 1. InfoTech PSA.pdf
Title
Resolution to Approve a Contract with Info Tech, Inc. d/b/a Infotech for Appia Construction Management Software for FY23-25 ($150,000.00) (RFP 22-08)
Memorandum
Attached for your review and consideration is a resolution to approve a Contract with Info Tech, Inc. d/b/a Infotech for the Appia Construction Management Software for $150,000.00.

The current City software used to manage and track projects through the construction phase is AASHTOWare Project FieldManager(tm) developed by Info Tech, Inc. and the State of Michigan. This software cost was covered by the State of Michigan because it was required by Michigan Department of Transportation (MDOT) for projects bid through MDOT using Federal funding. The program also had the capability for municipalities to utilize it for their local projects, and the City has been utilizing it for this purpose for almost 20 years. However, MDOT is now phasing out the use of FieldManager and will no longer be providing a software that can manage local projects. Therefore, the Engineering Department is seeking a replacement software to fulfill its construction management needs.

On February 8, 2022 a request for proposal (RFP 22-08) was issued, which included background, current software functions, desired functions, and technical requirements. Proposals were received from ten firms on March 17, 2022. A team of staff members reviewed the proposals, interviewed five of the ten firms, and ultimately selected the software Appia created by Info Tech, Inc. d/b/a Infotech based on their professional qualifications, past involvement with similar projects, implementation approach, proposed functionality, fee proposal, and demonstration of the software during the interview process.

Budget/Fiscal Impact: Funding for this software is available in the approved FY 2023 Public Services Area Project Management Fund Operations and Maintenance Budget. The cost of services for the first two-year agreement is $150,000.00. After the first t...

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