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File #: 22-1046    Version: 1 Name: 7/5/22 Award Purchase of Toro Polar Trac Mowers to Spartan Distributors Inc.
Type: Resolution Status: Passed
File created: 7/5/2022 In control: City Council
On agenda: 7/5/2022 Final action: 7/5/2022
Enactment date: 7/5/2022 Enactment #: R-22-223
Title: Resolution to Authorize the Purchase of Two Toro Groundsmaster 7210 Mowers and Accessories from Spartan Distributors Inc. (Omnia Partners - $137,804.43)
Attachments: 1. Spartan Distributors Proposal - Polar Trac Mowers 051922.pdf, 2. Omnia #2017025.pdf

Title

Resolution to Authorize the Purchase of Two Toro Groundsmaster 7210 Mowers and Accessories from Spartan Distributors Inc. (Omnia Partners - $137,804.43)

Memorandum

The attached resolution authorizes the purchase of two new Toro Groundsmaster 7210 mowers with Polar Trac kits for $131,666.43 and one M-B MCT 60” mechanical broom at $6,138.00 for a total cost of $137,804.43 through the Omnia Partners, Public Sector cooperative purchasing program (#2017025) for use by the Community Services Area, Park Operations.

 

The two proposed mowers with Polar Trac kits will replace two 2014 Toro mowers with Polar Trac kits (#6880 and #6881), with 2,208 hours and 1,878 hours respectively, which are beyond their useful life. The proposed mechanical broom will replace a 2014 M-B 60” broom (#6459) with unknown hours of use which is also beyond its useful life. Existing additional equipment including two snow blades, two snow throwers and one mechanical broom are in reasonable shape and will be re-used with the new mowers.

 

The mowers are used by Park Operations staff to maintain park grounds and open spaces in the City. During the winter, the mower decks are removed, tracks and cabs installed, and the units are used to remove snow from parks, trails and other City properties.  These are very versatile pieces of equipment and are used year-round by staff.

 

The Toro Company was awarded contract #2017025 by the Omnia Partners, Public Sector (formerly National IPA) cooperative purchasing program for Grounds Maintenance Equipment. Spartan Distributors Inc., Sparta, MI, is a dealer of record for the Toro Company under the Omnia Partners, Public Sector contract.

 

Spartan Distributors Inc. complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.

 

Budget/Fiscal ImpactAdequate funding for the purchase of this equipment is available in the FY23 Fleet Services Fund Operations and Maintenance budget and the FY23 General Fund Park Operations budget.

 

Each mower and the mechanical broom will be placed on 8-year replacement schedules which is consistent with our other pieces of grounds maintenance equipment. Park Operations will have an annual replacement cost of approximately $9,184.00 for each mower and $856.00 for the broom.

 

Green Fleet Policy:  The Green Fleet Committee approved the need for the replacement of this equipment, that the proposed replacement is consistent with the Green Fleet Policy and recommended the approval of this resolution.  The Sustainability and Innovations Manager has concurred with the actions of the Committee.

Staff

Prepared by:                                          Matthew J. Kulhanek, Fleet and Facility Unit Manager

Reviewed by:                                          John Fournier, Assistant City Administrator

Approved by:                       Milton Dohoney Jr., City Administrator

Body

Whereas, The Fleet & Facilities Unit needs to purchase replacement equipment for the City’s fleet;

 

Whereas, Competitive bids were received by the Omnia Partners, Public Sector cooperative purchasing program and the Toro Company was awarded contract #2017025 for Grounds Maintenance Equipment;

 

Whereas, Spartan Distributors Inc., Sparta, MI, is a dealer of record for the Toro Company under the Omnia Partners, Public Sector contract;

 

Whereas, Spartan Distributors Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and

Whereas, Adequate funds for the purchase of this equipment are available in the approved FY2023 Fleet Services Budget and FY2023 General Fund Park Operations Budget;

 

RESOLVED, That City Council approve the issuance of a purchase order to Spartan Distributors Inc. for the purchase of two new Toro Groundsmaster 7210 mowers at $131,666.43 and one new M-B MCT 60” mechanical broom at $6,138.00 for a total amount of $137,804.43;

 

RESOLVED, That funds for the purchase of this equipment in the amount of $89,405.00 comes from the FY2023 Fleet Services budget and in the amount of $48,399.43 comes from the FY2023 General Fund Park Operations budget with funds to be available without regard to fiscal year;

 

RESOLVED, That the equipment being replaced (nos. 6459, 6880 and 6881) be sold at the next City vehicle auction after the equipment is removed from service; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.