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File #: 22-1004    Version: 1 Name: 6/21/22 2022 Utility Infrastructure Materials Purchase
Type: Resolution Status: Passed
File created: 7/5/2022 In control: City Council
On agenda: 7/5/2022 Final action: 7/5/2022
Enactment date: 7/5/2022 Enactment #: R-22-220
Title: Resolution to Approve the Purchasing Agreement for Utility Infrastructure Materials from Core and Main LP, ITB-4715 ($923,083.71)
Attachments: 1. ITB_4715_Document.pdf, 2. Core and Main Bid Submission #4715.pdf, 3. 2022 Utility Infrastructure bid tab excel.pdf, 4. Ferguson Waterworks Bid.pdf, 5. EJ USA Bid.pdf

Title

Resolution to Approve the Purchasing Agreement for Utility Infrastructure Materials from Core and Main LP, ITB-4715 ($923,083.71)

Memorandum

Attached for your review and consideration for approval is a resolution authorizing the purchases of up to $923,083.71 for utility infrastructure materials from Core and Main LP. 

 

ITB-4715 was advertised on the City’s website and on the Michigan Inter-governmental Trade Network (MITN) website. Three (3) bids were received and publicly opened on May 10, 2022. Core and Main LP was the lowest responsible bidder for the materials requested. Core and Main LP is also the only supplier to bid on almost every material listed on the invitation to bid, and it is much more efficient to use one supplier for all of these related materials.

 

The three bidders were:

1.                     Core & Main LP

2.                     Ferguson

3.                     EJ USA Inc.

 

The recommended purchase order to Core and Main LP for the materials will allow for the purchase of water, sanitary sewer, and stormwater infrastructure materials commonly used in maintenance, repair and replacement activities.

 

Budget/Fiscal Impact:  Funding is available in the approved FY23 Sewage Disposal, Stormwater Fund, and Water Supply System Operations and Maintenance Budgets.  Any materials purchased for capital or project related expenditures will be charged to the appropriate funding source. 

 

Core and Main LP complies with the City’s Non-Discrimination ordinance.

Staff

Prepared by:   Paul Matthews, Assistant Public Works Manager

Reviewed by:  Molly Maciejewski, Public Works Manager

Reviewed by:  Brian Steglitz, Interim Public Services Area Administrator

Approved by:  Milton Dohoney Jr., City Administrator

Body

Whereas, The Public Works Unit needs to purchase materials for maintenance, repair and replacement work performed on the water supply, sewage disposal and stormwater systems;

 

Whereas, Three bids (ITB-4715) were received by the Procurement Unit on May 10, 2022, and Core and Main LP was the lowest responsible bidder;

 

Whereas, Funding is available in the approved FY23 Sewage Disposal, Stormwater Fund, and Water Supply System Operations and Maintenance Budgets; 

 

Whereas, The bid prices are firm through May 10, 2023 unless manufacturers declare a force majeure;

 

Whereas, Some bid prices are subject to manufacturer price increases negotiated with price escalator maximums as detailed in the bid submission and are based on the economic conditions of the commodities being purchased; and

 

Whereas, Core and Main LP complies with the City’s Non-Discrimination ordinance;

 

RESOLVED, That purchase order(s) with Core and Main LP be approved for an amount not-to-exceed $923,083.71 with unit prices in accordance with ITB-4715 and negotiated price escalators valid until May 10, 2023; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.