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File #: 22-1055    Version: 1 Name: 7/5/22 On-Demand Fiber Optic Maintenance
Type: Resolution Status: Passed
File created: 7/5/2022 In control: City Council
On agenda: 7/5/2022 Final action: 7/5/2022
Enactment date: 7/5/2022 Enactment #: R-22-218
Title: Resolution to Approve an Agreement with Fiber Optic Management LLC d/b/a Turnkey Network Solutions for On-Demand Fiber Optic Network Maintenance. (NTE $675,000.00)
Attachments: 1. RFP_22-42_Document.pdf, 2. TURNKEY - ON DEMAND FIBER OTIC NETWORK MAINTENANCE RPF 22-42 PSA V2 (ML EDITS 6.7.22).pdf

Title

Resolution to Approve an Agreement with Fiber Optic Management LLC d/b/a Turnkey Network Solutions for On-Demand Fiber Optic Network Maintenance. (NTE $675,000.00)

Memorandum

Attached is a resolution authorizing an agreement with Fiber Optic Management LLC d/b/a Turnkey Network Solutions to provide maintenance to the city’s fiber optic networks from July 1, 2022 to June 30, 2027, subject to the availability of funding each year.

 

RFP 22-42 was issued for on-demand maintenance of the City’s current and future fiber optic networks. Fiber Optic Management LLC d/b/a Turnkey Network Solutions was selected from two proposals and the term proposed is for 5 years.  The city’s fiber optic networks are a critical component to city operations and maintenance is required in the case of a failure.  This agreement is on-demand and a fee schedule has been established on a per-hour and(or) per-unit basis. The city will only incur expenses when the city has determined a problem and contacts the contractor for troubleshooting and repair.

 

Budget/Fiscal Impact:  It is difficult to predict when problems will occur, but it is anticipated expenses will exceed $75,000.00 over the term of this agreement. Funding for these expenses have been budgeted for in the FY23-FY27 Information Technology Services Budget. Current annual scheduled maintenance budget is $75,000.00 and unscheduled maintenance budget is $55,000.00.

Staff

Prepared by:  Tom Shewchuk, Information Technology Services Director

Reviewed by:  Marti Praschan, Financial Services Area Administrator and CFO

Approved by:  Milton Dohoney Jr., City Administrator

Body

Whereas, The City issued RFP 22-42 for on-going maintenance of the City’s fiber optic networks; and

 

Whereas, The City selected Fiber Optic Management LLC d/b/a Turnkey Network Solutions to perform the on-going maintenance services; and

 

Whereas, Maintenance will be needed during the next five years, including both routine maintenance and maintenance to resolve problems that occur with the fiber optic networks;

 

RESOLVED, That the City Council approve the contract with Fiber Optic Management LLC d/b/a Turnkey Network Solutions for routine maintenance and on-going maintenance of the fiber optic networks through June 30, 2027, subject to the availability of funding each year;

 

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute such agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and

 

RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution, including execution of any contract amendments that do not exceed the amounts authorized herein.