Title
Resolution to Approve a Construction Contract with Bailey Excavating, Inc. for the 2022 Miscellaneous Utility Project ($1,722,742.98)
Memorandum
Attached for your review and approval, please find a resolution to approve a construction contract between the City of Ann Arbor and Bailey Excavating, Inc. in the amount of $1,722,742.98 for the 2022 Miscellaneous Utility Project (RFP 22-20).
The scope of this project includes the following:
• Water Main looping from Maple Road to Dicken Drive and solid waste vehicle turnaround at the end of Dicken Drive.
• Water Main replacement on Eighth Street and solid waste vehicle turnaround on the recently acquired City parcel at the end of Eighth Street.
• Water main replacement on Sunrise Court. Paving will be coordinated with and completed by the Annual Resurfacing Program.
• New storm sewer on Hiscock and adjacent property to replace an active storm sewer under a private building. Install new sidewalk between Hiscock and the railroad, south of Summit.
The construction of the project is scheduled for June through October 2022.
Engineering staff supervised the creation of plans and contract documents and bid the project through the City’s Procurement Unit. On March 24, 2022, two proposals were received for this work. A selection committee comprised of Public Services staff reviewed the proposals and determined which bidder was the best value based on the criteria in ORD-21-41:
• Qualifications, Experience, & Accountability (20%)
• Workplace Safety (20%)
• Workforce Development (20%)
• Social Equity & Sustainability (20%)
• Schedule of Pricing/Cost (20%)
After reviewing and scoring the proposals, staff ranked the responding firms in the following order:
1. Bailey Excavating, Inc.
2. E.T. MacKenzie Company
Bailey Excavating, Inc. received the higher score among the proposals reviewed by the selection committee. Therefore, staff recommends awarding the contract for this project to Bailey Excavating, Inc.
Bailey Excavating, Inc. complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: This project is included in the FY23-28 Capital Improvements Plan (UT-WS-18-47, UT-WS-14-05, UT-WS-16-14, UT-ST-22-04, MF-SW-20-02 and TR-AT-22-28). The estimated total cost of the project is $2,325,000. Funding for the project is included in the approved capital budgets of the Water Supply System, Sidewalk Construction Millage, Street, Bridge and Sidewalk Millage Fund, Solid Waste Fund, and Stormwater Fund.
Fund Project Cost
Water Supply System Fund $ 1,491,000
Stormwater Fund $ 350,000
Solid Waste Fund $ 123,000
Street, Bridge, and Sidewalk Millage Fund $ 310,000
New Sidewalk Millage Fund $ 42,000
Total $ 2,325,000
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, The existing water mains and storm sewer facilities in the project area have been identified as needing upgrade or replacement;
Whereas, the utility improvement work, solid waste vehicle turnaround pavement installation, sidewalk installation, and needed street repaving are included in the project scope;
Whereas, Funding for the project is included in the approved capital budgets of the Water Supply System, Stormwater Fund, Solid Waste Fund, New Sidewalk Millage, and the Street, Bridge, and Sidewalk Millage Fund;
Whereas, The City of Ann Arbor received two proposals for this work on March 24, 2022 and Bailey Excavating, Inc. received the higher score among the proposals reviewed by the selection committee; and
Whereas, It is now necessary to enter into a contract with Bailey Excavating, Inc. for the performance of this work;
RESOLVED, That City Council approves a construction contract with Bailey Excavating, Inc. in the amount of $1,722,742.98 for the 2022 Miscellaneous Utility Project (RFP 22-20);
RESOLVED, That a contingency amount of $172,000.00 be established within the project budget and that the City Administrator be authorized to approve construction change orders not to exceed that amount, in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended: that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.