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File #: 22-0474    Version: 1 Name: 4/4/22 Resolution to approve a Purchase Order to Environmental Systems Research Institute (Esri) to enter a Geographic Information System Software Three-Year Enterprise License and Maintenance Agreement (ELA) and appropriate $56,964.38 from the Informatio
Type: Resolution Status: Passed
File created: 4/4/2022 In control: City Council
On agenda: 4/4/2022 Final action: 4/4/2022
Enactment date: 4/4/2022 Enactment #: R-22-085
Title: Resolution to Approve a Purchase Order to Environmental Systems Research Institute, Inc. (ESRI) to Enter a Geographic Information System Software Three-Year Enterprise License and Maintenance Agreement (ELA) and appropriate $39,464 from the Information Technology Fund Balance ($247,500.00) (8 Votes Required)
Attachments: 1. EsriQuote_Q-453578_AnnArborMI_SmallGovernmentEnterpriseAgreement_updated_022422.pdf
Title
Resolution to Approve a Purchase Order to Environmental Systems Research Institute, Inc. (ESRI) to Enter a Geographic Information System Software Three-Year Enterprise License and Maintenance Agreement (ELA) and appropriate $39,464 from the Information Technology Fund Balance ($247,500.00) (8 Votes Required)
Memorandum
Attached for your review and action is a resolution to approve a purchase order for entering into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for the City's standard software used for the creation, maintenance and access of critical City Geographic Information System (GIS) information and databases.

ESRI is our primary GIS software utilized at the City. In addition, ESRI is the sole provider of software maintenance for all ESRI products including technical support, software updates and upgrades, and certain proprietary training classes.

The enterprise license agreement with ESRI allows the City to receive software updates, access technical support, and retain the proper licenses for use of the software in mission critical City applications. The previous agreement limited the number of licenses available to city staff. The new enhanced agreement gives the ability for all city employees to access the ESRI software and critical city data in order to make informed business decisions. In addition, a staging/testing environment, and off-site redundancy will be added and implemented.

Budget/Fiscal Impact: The new ELA exceeds our original budget by $39,464 and it is requested that $39,464 be appropriated to the FY22 Information Technology Fund expenditure budget from the FY22 Information Technology Fund fund balance. Subsequent annual ELA costs will be budgeted as part of the Information Technology operations and maintenance budget and will be allocated to departmental users via internal IT user rates.
Staff
Prepared by: Tony Bedogne, Sr. Applications Specialist
Reviewed by: Tom Shewchuk, ITSD D...

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