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File #: 22-0364    Version: 1 Name: 3/7/22 Approve Amendment #2 to Tyler Technologies
Type: Resolution Status: Passed
File created: 3/7/2022 In control: City Council
On agenda: 3/7/2022 Final action: 3/7/2022
Enactment date: 3/7/2022 Enactment #: R-22-057
Title: Resolution to Approve Amendment No.2 to the Tyler Technology Agreements for Land Management and Permitting Software, Amend the FY21 Budget and Appropriate Necessary Funds ($68,342) (8 Votes Required)
Attachments: 1. Energov Addendum No 2.pdf
Related files: 21-0337
Title
Resolution to Approve Amendment No.2 to the Tyler Technology Agreements for Land Management and Permitting Software, Amend the FY21 Budget and Appropriate Necessary Funds ($68,342) (8 Votes Required)
Memorandum
The City has contracted with Tyler Technology to provide an enterprise land management and permitting software as a replacement for our existing TRAKiT and eTRAKit system.

This amendment is for the purpose of securing an additional 362 service hours from the vendor to complete implementation and go live activity of the Energov/STREAM software. Several modules of the software have been deployed for the Clerk's office, the Public Services customer counter, and short-term rentals.

With this request the remaining processes for project management, planning, building services and rental housing will be completed to conclude the implementation stage of the project. The next tentative go live dates are scheduled for March 2022 and April 2022 following a software upgrade by Tyler Technology.

Budget/Fiscal Impact: The City's project team requests amending the FY22 budget for the Construction Fund by $82,010. This total reflects the Tyler quote for service of $68,342 and a 20% contingency for any unforeseen implementation costs that could stall the project. Funding is available in the Construction Code Fund fund balance.
Staff
Prepared by: Lisha Turner-Tolbert, Building and Rental Services Manager
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, The City project team for the new land management and permitting software has requested additional service hours not covered in the current contract;

Whereas, The City contracted with Tyler Technology for additional service hours to complete implementation and go live activity for an amount not to exceed $68,342;

Whereas, The City's need to replace the current TRAKiT and eTRAKiT software is critical to prevent sys...

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