Title
Resolution to Approve Amendment Number 1 to Professional Services Agreement between Ann Arbor Architects Collaborative, Inc and the City of Ann Arbor for Professional Architectural / Engineering Services for New Fire Station RFP NO. #20-29 ($67,200.00)
Memorandum
We recommend your approval of the attached Amendment Number 1 to Professional Services Agreement between Ann Arbor Architects Collaborative (A3C), Inc and the City of Ann Arbor for Professional Architectural / Engineering Services for New Fire Station RFP NO. #20-29. Council approved a professional services agreement for $451,100.00 with A3C in April 2021 as part of Resolution No. R-21-111.
This amendment involves two separate additional service requests. Both are in direct relation to the Fire Station 4 project and proposed usage of parts of Scheffler Park.
Additional Service Request #1
After providing a fairly flushed out schematic design at the current site using only the current Fire Station 4 parcel, A3C was asked to stop work on this provided schematic design. A3C was then asked to explore the potential of expanding into Scheffler Park to alleviate possible ingress and egress concerns. A3C has developed a new schematic to fit concepts based on Departmental, City Attorney, and the Parks and Service Managers guidance, to mitigate such concerns and develop an alternative site solution which would additionally enhance the park. This work was recognized as being outside of the initial project scope.
Additional Service request #2
A preliminary meeting with the Ann Arbor Planning Department resulted in instruction that utilizing a portion of Scheffler Park would require joining the entire park parcel to the site plan submission. In addition, the contractor design team has been tasked with the design of a replacement basketball court in Scheffler Park. This will require additional survey and design work that was outside of the original scope of services.
Budget/Fiscal Impact:
Funding is available in the Capital Sinking Fund to cover the cost of this amendment. The total amount of the contract with this amendment will be $518,300.
Staff
Prepared by: Chantel Jackson, Office Manager - Fire
Reviewed by: Mike Kennedy, Fire Chief
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, A3C has developed a new schematic design to fit concepts based on Departmental, City Attorney, and the Parks and Service Managers guidance, to mitigate ingress and egress concerns;
Whereas, This work was recognized as being outside of the initial project scope of the professional services agreement;
Whereas, The alternative schematic design that mitigates concerns by using a part of Scheffler Park also provides opportunities to enhance the park;
Whereas, Instruction from Ann Arbor Planning Department indicates that use of a portion of Scheffler Park would require joining the entire park parcel to the site plan submission;
Whereas, The contractor design team has been tasked with additional survey and design work outside of the original scope of services for a replacement basketball court in Scheffler Park; and
Whereas, There is funding in the Capital Sinking Fund to cover this amendment;
RESOLVED, That amendment number 1 to the professional services agreement with A3C be approved in the amount of $67,200.00 for two additional service requests;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute amendment number 1 to the professional services agreement with A3C after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.