Title
Resolution to Amend the Purchase Order with Boone & Darr, Inc. for On-Call Mechanical Services (Not to Exceed $50,000.00)
Memorandum
In August 2018, City Council approved Resolution #18-316 approving a multi-year contract (FY19 - FY22) with Boone & Darr, Inc. to provide on-call mechanical (HVAC and plumbing) services at various City facilities. The approval authorized the issuance of a purchase order in an amount not to exceed $90,000.00 per year, subject to the availability of funding in subsequent fiscal years. In FY19, City Council approved Resolutions #19-176 and #19-283 to increase the purchase order authorizations specifically for FY19 and FY20 due to unexpected mechanical system repairs.
Staff has identified additional significant mechanical system repairs that will cause us to exceed the authorized $90,000.00 purchase order for FY22. Most of the sanitary sewer lines in the airport terminal building were replaced earlier this year when a broken pipe was discovered during a restroom renovation project. While funded by the Airport, it was a large unexpected charge against the PO authorization. Unexpected repairs at the Wheeler Service Center and anticipated repairs for the spring startup of the Justice Center rooftop units this year will result in the need for additional PO authorization.
The proposed $50,000.00 increase would be for FY22 only and bring the authorized purchase order total to $140,000.00.
Budget/Fiscal Impact: Funding for these services is available in the appropriate approved FY22 Operations and Maintenance Budgets of the Units receiving services.
Boone & Darr, Inc. complies with the City’s Conflict of Interest, Living Wage, Prevailing Wage and Non-Discrimination ordinance requirements.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, There is a need to provide safe and reliable mechanical systems throughout City facilities and the City has approved a contract with Boone & Darr, Inc. to provide on-call mechanical services;
Whereas, City Council approved Resolution #18-316 which authorized the issuance of a purchase order to Boone & Darr Inc. in an amount not to exceed $90,000.00 annually for FY19 - FY22;
Whereas, Current and anticipated repairs at City facilities will deplete the original $90,000.00 purchase order authorization for FY22;
Whereas, An additional amount not to exceed $50,000.00 for FY22 is needed to address known and anticipated repairs to City facilities for FY22;
Whereas, Boone & Darr, Inc. complies with the City’s Conflict of Interest, Living Wage, Prevailing Wage and Non-Discrimination ordinance requirements; and
Whereas, Adequate funding for the amended purchase order is available in the appropriate approved FY22 Operations and Maintenance Budgets of the Units receiving the services;
RESOLVED, That the City Council approve an amendment to the purchase order with Boone & Darr, Inc., in an amount not to exceed $50,000.00 for FY22; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.