Title
Resolution to Approve Amendment No. 1 to the Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. for General Civil Engineering and Surveying Services. (Additional $190,000.00 for a Contract Total of $490,000.00)
Memorandum
This memorandum and resolution requests approval of Amendment No. 1 to the professional services agreement for General Civil Engineering and Surveying Services with Fishbeck, Thompson, Carr & Huber, Inc. (Fishbeck). City Council approved a professional services agreement for $300,000.00 with Fishbeck on January 21, 2020 as part of Resolution No. R-20-019.
Under the current contract, Fishbeck has provided engineering services for a variety of projects. They have demonstrated themselves to be experienced in a wide range of disciplines, responsive, and cost effective in meeting the diverse needs on complex engineering tasks.
Fishbeck continues to provide engineering support on the design of the Broadway Water Main Replacement and the Huron Parkway Bridge Maintenance project, and additional contract authorization is required in order to complete work on these projects. Based upon the remaining needs, it is recommended that City Council approve Amendment No. 1 to the professional services agreement with Fishbeck, to complete the design services for these remaining projects. Once work is completed on these projects, the contract will be closed out.
Fishbeck complies with the requirements of the City’s Conflict of Interest, Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: The FY22 cost of this amendment will be paid for within approved Capital Project and Annual Operating Budgets, as appropriate. Future fiscal year costs will be for within the appropriate Capital and Annual Operating Budgets if approved by City Council.
Staff
Prepared by: Nick Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, Council approved a professional services agreement for $300,000.00 with Fishbeck, Thompson, Carr & Huber, Inc. (Fishbeck) in January 2020 as part of Resolution No. R-20-019;
Whereas, Fishbeck has demonstrated the required experience, professional qualifications, and competitive fee schedule for the required services, and has performed well to date under the existing contract;
Whereas, Staff is seeking to amend the Professional Services Agreement with Fishbeck for General Civil Engineering and Surveying Services because the contract balance is projected to be exhausted prior to the completion of the requested tasks;
Whereas, The cost of this amendment will be paid for within the approved project budgets; and
Whereas, Fishbeck complies with the requirements of the City’s Conflict of Interest, Non-Discrimination and Living Wage ordinances;
RESOLVED, That Amendment No. 1 to the Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. be approved in the amount of $190,000.00;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Amendment No. 1, after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treas. Reg. 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Projects with proceeds of Bonds;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution; and
RESOLVED, That the funds be available for the life of the project(s) without regard to fiscal year.