Title
Resolution to Approve the Purchase of One Vehicle from Signature Ford (MiDeal Bid - $47,400.00)
Memorandum
The attached resolution authorizes the purchase of one 2022 Ford Mach-E AWD sedan at $47,400.00 from Signature Ford, Owosso, Michigan.
The City’s labor contracts with the Ann Arbor Police Officers Association and the Ann Arbor Police Supervisors require that vehicles used by their members will not be driven more than 80,000 miles or 6 years, whichever comes first. The vehicle listed on this resolution will replace a vehicle that will have reached the contractual limit in the next year.
The Mach-E is an all-electric, small crossover vehicle that is new on the market. The City will be purchasing AWD models to address winter weather concerns. The vehicle is rated at approximately 210 miles per charge with AWD. As a fully electric vehicle, this purchase is consistent with many of the City’s established sustainability efforts including the Green Fleets Policy and the A2 Zero Plan.
The Fleet and Facilities Unit reviewed the bids of various cooperative purchasing programs and the State of Michigan MiDeal program, through Signature Ford, was the lowest responsive bidder under MiDeal contract #071B7700180.
Signature Ford complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Budget/Fiscal Impact: Adequate funding for the purchase of this vehicle is available in the FY22 Fleet Services Fund Operations and Maintenance budget and the FY22 General Fund Police Department Operations and Maintenance budget.
The owning department of each electric vehicle will be responsible for the increased Fleet replacement cost each year. This Fleet replacement cost covers the future cost of replacing the vehicles purchased under this resolution. Fuel savings and reduced maintenance expenses will recoup some of this additional expense based on the usage of the vehicle.
The vehicle will also require a Level 2 charger. The purchase and installation of the charging infrastructure is not part of this resolution and has been budgeted separately in the FY22 Fleet Services Operations and Maintenance budget.
Green Fleet Policy: On October 6, 2021, the Green Fleet Committee approved the need for the replacement of this vehicle, that the proposed replacement is consistent with the Green Fleet Policy and recommended the approval of this resolution. The Sustainability and Innovations Manager has concurred with the actions of the Committee.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: Fournier, Assistant City Administrator
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, The Fleet and Facilities Unit needs to purchase a replacement vehicle for the City’s fleet;
Whereas, Signature Ford, Owosso, MI, is the lowest responsive bidder to the State of Michigan MiDeal cooperative purchasing program; and
Whereas, Signature Ford complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances;
RESOLVED, That City Council approve the issuance of a purchase order to Signature Ford for the purchase of one all-electric Ford Mach-E AWD sedan in the amount of $47,400.00;
RESOLVED, That funds for the purchase of this vehicle in the amount of $26,259.00 comes from the FY2022 Fleet Services budget and in the amount of $21,141.00 comes from the FY2022 General Fund Police Department budget with funds to be available without regard to fiscal year;
RESOLVED, That the vehicle being replaced (no. 0101) be sold at the next City vehicle auction held after the vehicle is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.