Title
Resolution to Approve a Contract Change Order No. 2 with Utility Metering Solutions, LLC for Water Meter Replacement Project ($607,753.30 increase, total contract $3,863,098.30)
Memorandum
Your approval is requested for Change Order No. 2 to the General Services Agreement with Utility Metering Solutions, LLC (UMS) in the amount of $607,753.30 for project management and installation services for the Water Meter Replacement Project.
In 2018, the City issued request for proposals (RFP No. 18-27) for the water meter replacement project which entails the replacement of approximately 26,650 water meters (2" and below) and meter transmission units (MTUs) throughout the City. Council approved a General Services Agreement with UMS on June 3, 2019 and since contract execution over 20,000 meters have been replaced. Most of the remaining customers have either requested deferment due to the COVID pandemic or have been non-responsive to our communications. The City plans to remobilize UMS in 2022 to complete the remaining small meter customers. In addition, the City is now planning to move to the next phase of the Meter Replacement Project to replace 400 large meters and MTUs that primarily exist in commercial, university and multifamily residential buildings throughout the City. This phase of the project was not included in the original small water meter scope of work due to undetermined quantities and work scope for the large meter replacement project; however, pricing was requested. The replacement of these large meters is necessary due to likelihood of failure of these aging meters and MTUs, many of which are already exhibiting signs of decreased reliability and functionality.
Through RFP No. 18-27, unit pricing for the large meters was established in the current UMS contract executed in 2019. UMS has agreed to honor it's 2019 pricing for replacement of the remaining large meters. This resolution will provide for the necessary funding for UMS to complete the ...
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