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File #: 21-1928    Version: 1 Name: 12/6/21 WTP Wireless Change Order to Increase Purchasing Authority to Lumen Technologies for Wireless Networking Equipment, Software and Related Services ($36,033.14)
Type: Resolution Status: Passed
File created: 12/6/2021 In control: City Council
On agenda: 12/6/2021 Final action: 12/6/2021
Enactment date: 12/6/2021 Enactment #: R-21-428
Title: Resolution to Increase Purchasing Authority to Lumen Technologies Group for Purchase of Wireless Networking Equipment, Software and Related Services ($36,033.14) Increasing Purchasing Authority from $99,000.57 to $135,033.71 Under the Current Contract
Attachments: 1. City of Ann Arbor - Lumen-Nokia - Quote 100521 - Credit Comments - JCW.6.73.pdf, 2. CONTRACT - 0 for CENTURYLINK - INFORMATION TECHNOLOGY 2-24-2021.pdf

Title

Resolution to Increase Purchasing Authority to Lumen Technologies Group for Purchase of Wireless Networking Equipment, Software and Related Services ($36,033.14) Increasing Purchasing Authority from $99,000.57 to $135,033.71 Under the Current Contract

Memorandum

This memorandum and resolution requests approval for an increase in purchasing authority to Lumen Technologies Group for purchase of wireless networking equipment, software and related services by $36,033.14 in FY22 to replace legacy equipment and upgrade the Water Treatment Plant’s wireless network, which provides critical communications capability for the plant.

 

RFP 20-34 was awarded to Lumen Technologies Group for the replacement of wireless networking equipment at the Water Treatment Plant. After the initial implementation we determined some of our security and performance requirements were not met as stated in the RFP. Lumen Technologies Group will credit the city 100% of the original cost and now recommends a Nokia solution that will meet the City’s needs.  The original wireless solution implemented per RFP 20-34 is in production and must remain in place to ensure continuous communications capability at the Water Treatment facilities until the new solution can be implemented.

 

Budget/Fiscal Impact:  The funding for this purchase is available in the approved FY22 Water Treatment Plant budget.

Staff

Prepared by:                     David Harris, Network Manager

Reviewed by:                      Tom Shewchuk, IT Director

Reviewed by:                      Marti Praschan, Financial Services Area Administrator and CFO

Approved by:                     Milton Dohoney Jr, Interim City Administrator

Body

Whereas, Lumen Technologies Group responded to RFP# 20-34 and was lowest bidder;

 

Whereas, The solution implemented did not meet security and performance requirements stated in RFP 20-34 and needs to be replaced with a Nokia solution;

 

Whereas, The Water Treatment Plant requests an increase to the purchasing authority in the additional amount of $36,033.14 for a total purchasing authority of $135,033.71 for FY22; and

 

Whereas, Lumen Technologies Group complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances;

 

RESOLVED, That council approves an Increase of Purchasing Authority to Lumen Technologies Group for purchase of wireless networking equipment, software and related services by $36,033.14; increasing purchasing authority from $99,000.57 to $135,033.71 for FY22; and

 

RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.