Title
Resolution to Increase Purchasing Authority to Lumen Technologies Group for Purchase of Wireless Networking Equipment, Software and Related Services ($36,033.14) Increasing Purchasing Authority from $99,000.57 to $135,033.71 Under the Current Contract
Memorandum
This memorandum and resolution requests approval for an increase in purchasing authority to Lumen Technologies Group for purchase of wireless networking equipment, software and related services by $36,033.14 in FY22 to replace legacy equipment and upgrade the Water Treatment Plant’s wireless network, which provides critical communications capability for the plant.
RFP 20-34 was awarded to Lumen Technologies Group for the replacement of wireless networking equipment at the Water Treatment Plant. After the initial implementation we determined some of our security and performance requirements were not met as stated in the RFP. Lumen Technologies Group will credit the city 100% of the original cost and now recommends a Nokia solution that will meet the City’s needs. The original wireless solution implemented per RFP 20-34 is in production and must remain in place to ensure continuous communications capability at the Water Treatment facilities until the new solution can be implemented.
Budget/Fiscal Impact: The funding for this purchase is available in the approved FY22 Water Treatment Plant budget.
Staff
Prepared by: David Harris, Network Manager
Reviewed by: Tom Shewchuk, IT Director
Reviewed by: Marti Praschan, Financial Services Area Administrator and CFO
Approved by: Milton Dohoney Jr, Interim City Administrator
Body
Whereas, Lumen Technologies Group responded to RFP# 20-34 and was lowest bidder;
Whereas, The solution implemented did not meet security and performance requirements stated in RFP 20-34 and needs to be replaced with a Nokia solution;
Whereas, The Water Treatment Plant requests an increase to the purchasing authority in the additional amount of $36,033.14 for a total purchasing authority of $135,033.71 for FY22; and
Whereas, Lumen Technologies Group complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That council approves an Increase of Purchasing Authority to Lumen Technologies Group for purchase of wireless networking equipment, software and related services by $36,033.14; increasing purchasing authority from $99,000.57 to $135,033.71 for FY22; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.