Title
Resolution to Approve the Purchase of two Fingerprint Booking Systems through Oakland County CLEMIS from IDEMIA Identity & Security USA LLC ($33,424.00).
Memorandum
This memorandum and resolution request approval to purchase two Fingerprint Booking Systems called the IDEMIA LiveScan Systems (the “Systems”). These Systems will replace the two aging fingerprint booking systems currently used by the Police Department, which are running on desktop computers that will no longer be supported by Microsoft. Oakland County Courts and Law Enforcement Management Information System (“CLEMIS”) has requested that all agencies using the older systems replace them with the updated Systems, equipped with the accepted State of Michigan-Oakland County/CLEMIS software and workflows, by December 31, 2021.
CLEMIS competitively bid the equipment and IDEMIA Identity & Security USA LLC was the lowest bidder.
Budget/Fiscal Impact: Sufficient funds for this purchase are available within the appropriate approved FY22 Police Department budget.
Staff
Prepared by: Jason McKinley, Sr. Application Specialist
Reviewed by: Aimee Metzer, Deputy Police Chief
Approved by: Milton Dohoney Jr., Interim City Administrator
Body
Whereas, The City uses fingerprint booking systems for arrest in-take and background checks;
Whereas, CLEMIS has requested that all agencies using the current fingerprint booking systems replace them with updated systems equipped with the accepted State of Michigan-Oakland County/CLEMIS software and workflows;
Whereas, CLEMIS solicited competitive bids and IDEMIA Identity & Security USA LLC (“IDEMIA”) submitted the lowest bid;
Whereas, IDEMIA complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances;
Whereas, Sufficient funds have been budgeted in the approved operations budget of the FY22 Police Department budget for the proposed expenditure;
RESOLVED, That the Council approves the purchase of the IDEMIA LiveScan fingerprint booking system in the amount of $33,424.00 from IDEMIA Identity & Security USA LLC;
RESOLVED, That Council approves a contingency to the purchase order in the amount of ten percent (10%) of the total purchase price to finance change orders to be approved by the City Administrator;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the sales agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.