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File #: 21-1830    Version: 1 Name: 11/15/21 Resolution to Approve a Professional Services Agreement with Accelerated Technology Laboratories, Inc for Sample Master, a Replacement Lab Information Management System ($185,748.50)
Type: Resolution Status: Passed
File created: 11/15/2021 In control: City Council
On agenda: 11/15/2021 Final action: 11/15/2021
Enactment date: 11/15/2021 Enactment #: R-21-411
Title: Resolution to Approve a Professional Services Agreement with Accelerated Technology Laboratories, Inc. for Sample Master, a Replacement Lab Information Management System (RFP No. 21-12) ($185,748.50)
Attachments: 1. Exhibit A - City of Ann Arbor Scope of Work 9.24.21.pdf, 2. Exhibit B - City of Ann Arbor LIMS Replacement Cost Proposal.pdf, 3. PSA-Accelerated Tech.docx
Title
Resolution to Approve a Professional Services Agreement with Accelerated Technology Laboratories, Inc. for Sample Master, a Replacement Lab Information Management System (RFP No. 21-12) ($185,748.50)
Memorandum
The attached resolution authorizes the approval of a Professional Services Agreement for a lab information management system and related support, maintenance and hardware from Accelerated Technology Laboratories, Inc in the amount of $185,748.50 (RFP 21-12).

The City has identified the need to replace Labworks, the existing lab information management system used by the water treatment plant, wastewater treatment plant, and the environmental lab. This system is used to manage all of the analytical testing results for the drinking water and wastewater systems and is used to generate compliance reports for both systems that are submitted to the State of Michigan Department of Environment, Great Lakes and Energy. The existing system is antiquated, inefficient, and there are issues running regulatory reports in a timely fashion.

A Request for Proposal (RFP #21-12) was advertised on the Michigan Inter-Governmental Trade Network as well as the City's Purchasing website. Throughout the RFP process, proposals were scored based on professional qualifications, past involvement with similar projects, ability of the software to meet requirements, proposed work plan, and fee proposal. Proposals from three of seven respondents were eliminated by the evaluation committee after the first round of scoring. The four finalists conducted separate demonstrations to present functionality, training, support, and implementation options and were scored again. The two highest scoring demonstrations provided hands-on software testing for staff. Staff scored the finalists and selected Accelerated Technology Laboratories, Inc. as the vendor of choice.

Accelerated Technology Laboratories, Inc. was the highest rated respondent and, of the four finalists, had the lowest cost at ...

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