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File #: 21-1702    Version: 1 Name: 11/1/21 Resolution to Approve Professional Services Agreement with Presidio Networked Solutions Group for Access Control System Replacement ($324,213.26) and to Appropriate Funding in the amount of $124,213.00 from IT Fund Balance
Type: Resolution Status: Passed
File created: 11/1/2021 In control: City Council
On agenda: 11/1/2021 Final action: 11/1/2021
Enactment date: 11/1/2021 Enactment #: R-21-397
Title: Resolution to Approve a Professional Services Agreement with Presidio Networked Solutions Group, LLC for Professional Services to Upgrade the City's Access Control System and to Appropriate Funding in the Amount of $138,621.72 from the Information Technology Fund Balance (RFP #21-10) ($338,621.72) (8 Votes Required)
Attachments: 1. Signed City of Ann Arbor Presidio PSA for Access Control System Replacement (RFP No. 21-10) - 9-22-21.pdf, 2. Presidio Scope of Services Ex A (9-22-21).pdf, 3. Presidio Fees Ex B - Updated 10-20-21.pdf
Title
Resolution to Approve a Professional Services Agreement with Presidio Networked Solutions Group, LLC for Professional Services to Upgrade the City's Access Control System and to Appropriate Funding in the Amount of $138,621.72 from the Information Technology Fund Balance (RFP #21-10) ($338,621.72) (8 Votes Required)
Memorandum
Attached for your review and approval is a resolution authorizing a Professional Services Agreement to Presidio Networked Solutions Group, LLC in the amount of $338,621.72 to upgrade the City's Access Control System (door card readers, badges/key cards, controller boards, power enclosures, software) (RFP #21-10).

The City's current Access Control System is over 16 years old and is end of life, meaning it is no longer sold or supported and finding replacement parts is becoming more difficult and very expensive. It is imperative to upgrade the Access Control System to keep the City on a fully functional and supported system to protect City buildings and keep City employees safe. Included in the Access Control System upgrade is adding 7 new doors at Wheeler to the system.

Budget/Fiscal Impact: Information Technology budgeted $200,000 to upgrade the system in FY22. After reviewing and scoring all proposals, Presidio's solution was scored the highest. The review team felt Presidio offered the best solution based on the original RFP requirements. In Presidio's RFP, they included the option to replace all card readers. The IT department needed to and were planning on replacing all card readers over the next few years and are recommending we replace all card readers as part of this project. Upgrading the card readers during the project rather than later, will save the City $7,192.62. We are asking that an additional $138,621.72 be appropriated from the Information Technology Fund Balance for the replacement of the card readers.
Staff
Prepared by: David Harris, Network Manager
Reviewed by: Tom Shewchuk, IT Director
Jennifer Richard...

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