Title
Resolution to Accept and Appropriate Emergency Management Performance Grant Funds and Approve FY 2021 Emergency Management Performance Grant Agreement for Ann Arbor Emergency Management Program ($42,976.00) (8 Votes Required)
Memorandum
The State of Michigan Emergency Management Division has awarded the City of Ann Arbor a performance grant to support emergency management functions within the City. This is a reimbursement grant program for staffing for the FY 2021 grant period October 1, 2020 to September 30, 2021.
Budget/Fiscal Impact: The FY 2021 EMPG program has a 50% cost match (cash or in-kind) requirement. Federal funds may only be used to supplement existing funds. Salary and fringe benefit costs for the grant period for the designated position were budgeted and approved in the Fire Services budget.
Historically, this grant funds a portion of a designated Emergency Manager’s salary. The FY 2021 grant allocation is 32.86% of salary of the designated position or $42,976. The allocation is not guaranteed and is dependent on the continued availability of federal funding for the State of Michigan Emergency Management Performance Grant Program.
The Department of Homeland Security (DHS) requires signed grant agreements with the Michigan State Police/Emergency Management and Homeland Security Division, who administers the grant program, and all local jurisdictions that receive grant funds. If approved, this resolution would (1) formally accept the grant award, (2) authorize the Mayor to sign the grant agreement and (3) appropriate these funds when received to the Homeland Security Grant fund for expenditure without regard to fiscal year for staffing the emergency management program.
Staff
Prepared by: Chantel Jackson, Office Manager
Reviewed by: Mike Kennedy, Fire Chief
Approved by: John Fournier, Acting City Administrator
Body
Whereas, The Ann Arbor City Code established an Office of Emergency Management to provide services identified in Public Act 390 of 1976, as amended;
Whereas, The objective of the Emergency Management Performance Grant is to provide financial assistance to support the staffing of local emergency management programs;
Whereas, The City has received an Emergency Management Performance Grant reimbursement award for FY 2021 in the amount $42,976 for a portion of the salary and fringe benefits of the Emergency Management Coordinator subject to reduction based on the level of federal funding for the State of Michigan Emergency Management Performance Grant Program; and
Whereas, In order to obtain reimbursement of funds, the City of Ann Arbor is required to elect to be part of a federal grant to the State of Michigan as a sub grantee to receive emergency management allocated funds by formally accepting the funds and approving the grant agreement for the funds;
RESOLVED, That City Council accept the Emergency Management Performance Grant award for FY 2021 under the terms of the agreement with the State of Michigan;
RESOLVED, That the Mayor, as Chief Elected Official, be authorized and directed to execute the grant agreement, after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the grant funds be appropriated when received to the Homeland Security Grant Fund (0017) for the expenditure for purpose stated in the grant until such time as all grant funds have been expended without regard to fiscal year.