Title
Resolution to Approve the Purchase of a John Deere Wheel Loader from AIS Construction Equipment Corp. (MiDeal - $244,208.89)
Memorandum
The attached resolution authorizes the purchase of one John Deere model 624P wheel loader and related accessories for a total cost of $244,208.89 through the State of Michigan MiDeal cooperative purchasing contract #071B7700090 for use by the Public Services Area, Public Works Unit.
The loader listed in this resolution will replace an existing 2006 John Deere model 624J wheel loader (#3777) with 7,241 hours of use and whose repair cost has exceeded 185% of the purchase price of the vehicle. The Public Works Unit uses this loader in its water utility repair and maintenance operations.
AIS Construction Equipment Corp., New Hudson, Michigan was awarded contract #071B7700090 by the State of Michigan MiDeal cooperative purchasing program for Construction Equipment.
AIS Construction Equipment Corp. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Budget/Fiscal Impact: The asset being removed from service (#3777) was not in the Fleet Fund for replacement purposes and the Public Works Unit has adequate funding in the FY22 Water Fund Operations and Maintenance Budget to purchase the new loader. The new loader will be placed in the Fleet Fund for replacement purposes and, based on a 15-year replacement schedule, the Water Fund will have an annual replacement costs of approximately $23,600.00.
Green Fleet Policy: On June 2, 2021, the Green Fleet Committee approved the need for the replacement of this vehicle, that the proposed replacement is consistent with the Green Fleet Policy and recommended the approval of this resolution. The Sustainability and Innovations Manager has concurred with the actions of the Committee.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facilities Unit Manager
Approved by: John Fournier, Acting City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase a replacement wheel loader for the City’s fleet;
Whereas, Competitive bids were received by the State of Michigan MiDeal cooperative purchasing program and AIS Construction Equipment Corp., New Hudson, MI, received the contract for Construction Equipment;
Whereas, AIS Construction Equipment Corp. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and
Whereas, Adequate funds for the purchase of this equipment are available in the FY22 Water Fund Operations and Maintenance Budget.
RESOLVED, That the City Council approves the issuance of a purchase order to AIS Construction Equipment Corp. for one John Deere model 624P wheel loader and related accessories in the amount of $244,208.89;
RESOLVED, That funds for the purchase of this equipment are to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (no. 3777) be sold at the next City vehicle auction held after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.