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File #: 21-1452    Version: 1 Name: 9/7/2 Siemens Traffic Control Projects
Type: Resolution Status: Passed
File created: 9/7/2021 In control: City Council
On agenda: 9/7/2021 Final action: 9/7/2021
Enactment date: 9/7/2021 Enactment #: R-21-331
Title: Resolution to Authorize a Sole Source Purchase Order to Yunex Traffic LLC for Siemens Traffic Control Products in the Amount of $367,000.00
Attachments: 1. Yunex Sole Source 2021.pdf

Title

Resolution to Authorize a Sole Source Purchase Order to Yunex Traffic LLC for Siemens Traffic Control Products in the Amount of $367,000.00

Memorandum

Please find attached for your consideration a resolution that authorizes a sole source purchase order to Yunex Traffic LLC for traffic control products including traffic and pedestrian signal materials and supplies.  We are requesting $367,000.00 for several planned projects and for the purchase of normal maintenance supplies.

 

Yunex Traffic LLC, is the sole area distributor for Siemens Traffic products including: Siemens Traffic Controllers, Siemens SCOOT license, Siemens TACTICS license, and Siemens 360 Service Support. These sole source purchases are warranted because the City uses Siemens traffic control systems and supporting software packages to run the traffic signal network.  The advantages of sole source supply include reduced inventory requirements, the need to train technicians in the maintenance/operation of only one type of product, and compatibility with existing infrastructure.

 

Staff requests $367,000.00 for several planned projects and for the purchase of normal maintenance supplies as follows:

                     Stadium and Packard signal rebuild ($15,000.00)/sole-source*

                     Maple and Maple Village signal rebuild ($15,000.00)/sole source*

                     Pauline and Maple signal rebuild ($22,000.00)/sole-source*

                     Broadway Park and Broadway signal installation ($30,000.00)/sole-source*

                     Upgrade traffic signal cabinets at five locations ($85,000.00)/sole-source

                     Maintenance operations including wear-out and crash damage, and support of other City projects ($200,000.00)*
(*Note: some projects will appear on both the Carrier and Gable, Inc. and Siemens Mobility, Inc. resolutions because materials will be procured from both companies to support the projects)

 

Budget/Fiscal Impact:  Approximately $285,000.00 of the above-mentioned projects will be funded from the approved FY 22 Major Street fund operations and maintenance budget.  Approximately $82,000.00 will be utilized for project support and will be expended against the appropriate capital project budgets.  In cases of accident damages, the City seeks restitution by billing responsible parties for damages.

 

Yunex Traffic LLC complies with the requirements of the City’s Non-discrimination Ordinance.

Staff

Prepared by:    Chuck Fojtik, Engineering/Transportation Supervisor

                                             Raymond Hess, Transportation Manager

Reviewed by:   Craig Hupy, Public Services Area Administrator

Approved by:    John Fournier, Assistant City Administrator

Body

Whereas, The City needs to purchase $367,000.00 of traffic control materials and supplies for annual maintenance activities and capital project support;

 

Whereas, Yunex Traffic LLC is the Sole area distributor in Michigan for Siemens Traffic products used to maintain and operate the City of Ann Arbor traffic signals; 

 

Whereas, Sufficient funds are included in the approved FY 22 Major Street Fund Operations and Maintenance budget and appropriate approved capital budgets; and

 

Whereas, Yunex Traffic LLC complies with the City’s Non-Discrimination Ordinance;

 

RESOLVED, City Council approve a sole source purchase order to Yunex Traffic LLC in the amount of $367,000.00 for traffic signal materials and supplies; and

 

RESOLVED, That Council authorize the City Administrator to take the necessary administrative actions to implement this resolution.