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File #: 21-1376    Version: 1 Name: 8/16/21 Resolution to Approve Multi Year Microsoft Enterprise Renewal with Dell ($1,370,000.00)
Type: Resolution Status: Passed
File created: 8/16/2021 In control: City Council
On agenda: 8/16/2021 Final action: 8/16/2021
Enactment date: 8/16/2021 Enactment #: R-21-308
Title: Resolution to Approve Renewal of a Multi-Year Enterprise Agreement with Microsoft Corporation and Related Multi-Year Payment Plan and Sales and Service Agreement with Dell Marketing L.P. ($1,370,000.00)
Attachments: 1. Ann Arbor EA renewal quote 7-6-21.pdf, 2. City of Ann Arbor EA Renewal PSF Final 07192021.pdf, 3. City of Ann Arbor M97 07192021.pdf, 4. City of Ann Arbor EA20201EnrGov(US)SLG(ENG)(Oct2019)(CR).pdf, 5. City of Ann Arbor EA Signature Form (2020).pdf
Title
Resolution to Approve Renewal of a Multi-Year Enterprise Agreement with Microsoft Corporation and Related Multi-Year Payment Plan and Sales and Service Agreement with Dell Marketing L.P. ($1,370,000.00)
Memorandum
The attached resolution seeks authorization to approve a three-year Enterprise Agreement with Microsoft Corporation, payable in three annual installments, for FY2022, FY2023 and FY2024 in the amount of $450,000.00 in FY2022 and $450,000.00 in FY2023 and $470,000.00 in FY2024 (each year), to Dell Marketing L.P., totaling $1,370,000.00.

Budget/Fiscal Impact: This expenditure is planned for and budgeted in the FY2022 and FY2023 Information Technology Services Fund proposed budgets. The expenditures will be planned for and budged in the FY2024 Information Technology Services Fund budget.

This bid was generated against the Midwestern Higher Education Compact (MHEC) to provide fair prices to the public sector.

The renewal of the Enterprise Agreement provides the City access to current software licenses, upgrades and maintenance for Microsoft Windows Desktop Operating Systems, Office 365, Windows Server Client Access Licenses, Exchange Mail Client Access Licenses, SQL Server, SharePoint Server Client Access Licenses, Terminal Server Licenses, Visio, Project, PowerBI, and Azure hosting. Funds are being requested above the license quote to cover mid-year additions and on demand pricing for Azure services.

Funds for this expense are budgeted in the FY2022 and FY2023 Information Technology Service Fund Budgets; funds will be planned and budgeted in the FY2024 IT Fund Budgets. Authorization of the payment plan will allow for the issuance of a Purchase Order in the amount of $450,000.00 for FY2022, as well as the authorization of payment of the balance by purchase orders of $450,000.00 in FY2023 and $470,000.00 in FY2024, subject to and subsequent to annual budget approvals in each fiscal year.
Staff
Prepared by: Jen Grimes, Infrastructure and Cy...

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