Ann Arbor logo
Share to Facebook Share to Twitter Bookmark and Share
File #: 21-1325    Version: 1 Name: 8/16/21 Contract with Laser Striping
Type: Resolution Status: Passed
File created: 8/16/2021 In control: City Council
On agenda: 8/16/2021 Final action: 8/16/2021
Enactment date: 8/16/2021 Enactment #: R-21-306
Title: Resolution to Approve a Contract with Laser Striping and Sport Surfacing to Convert One Tennis Court to Two Pickleball Courts while Renovating both the Tennis Court and Basketball Court Surfaces at Burns Park ($87,450.00)
Attachments: 1. ITB_4684_Document.pdf

Title

Resolution to Approve a Contract with Laser Striping and Sport Surfacing to Convert One Tennis Court to Two Pickleball Courts while Renovating both the Tennis Court and Basketball Court Surfaces at Burns Park ($87,450.00)

Memorandum

This resolution approves a $79,500.00 contract (plus a 10% contingency) with Laser Striping and Sport Surfacing to convert one tennis court to two pickleball courts while renovating both the tennis court and basketball court surfaces at Burns Park.

 

Budget/Fiscal Impact:  Funding is available in the approved FY2022 Park Maintenance and Capital Improvement Millage budget.

 

Project Description:  The City is making improvements to existing basketball and tennis courts that are in disrepair. The tennis and basketball courts at Burns Park have significant surface cracks forming, which will eventually make play difficult and unsafe. The condition of the courts has not yet deteriorated beyond the point where crack repair and color coating are not viable repair options. It is anticipated that crack repair and color coating will extend the life of the courts 5-7 years.

 

The proposed resurfacing and restriping project provide an opportunity to add pickleball to Burns Park. A survey was put out to the community to gauge interest in adding pickleball to the park.  The survey, open from June 26-July 15, 2020, asked community members to vote on one of three options for the future configuration of the Burns Park courts. 219 survey responses were received from the community along with 69 comments. The survey was advertised on NextDoor, GovDelivery, Facebook, Twitter and via mail to residents who live within 1/4 mile of the park.

 

Based on survey results and comments received, a majority favored incorporating permanent pickleball infrastructure in the redesign. The survey results are attached as a reference.

 

City Staff produced a follow-up letter informing the community of the survey results and shared that the results would be presented to the Park Advisory Commission meeting on Tuesday, September 15, 2020. There were no public comments related to the survey or tennis court/pickleball conversation brought up at the meeting. The Parks Advisory Commission recommended approval of the court layout change from four tennis courts to three tennis courts and two pickleball courts.

 

The existing perimeter fence at the tennis court is in good shape and will not be removed during construction. Likewise, the existing tennis equipment is also in good shape and will not be replaced, except for the removal of one set of tennis posts and net, which will be replaced by pickleball posts and net. The equipment at the basketball courts is also in good shape and will not be impacted during construction.

 

Game court repairs are identified in the CIP and PROS Plan as park priorities. The project meets multiple Sustainability Goals, including:

 

• Safe Community

• Engaged Community

• Active Living and Learning

• Sustainable Systems

 

The contract documents for the project were bid through the City’s Procurement Unit following standard procedures. ITB #4684 was issued for the work and opened on July 6, 2021. The only bid that was received was from Laser Striping and Sport Surfacing in the amount of $79,500.00. The project was bid earlier in the year but needed to be rebid as both submitted bids were incomplete. The amounts of those bids were comparable to the bid received this time.

 

Staff is recommending awarding a contract to Laser Striping and Court Surfacing in the amount of $79,500.00 to convert one tennis court to two pickleball courts and renovate both the tennis court and basketball court surfaces at Burns Park. A 10% construction contingency ($7,950.00) is requested to cover potential contract change orders to be approved by the City Administrator. It is requested that a $87,450.00 contract and contingency amount be approved for the life of the project without regard to fiscal year.

Staff

Prepared by:                     Adam Fercho, Parks Planner

Reviewed by:                     Derek Delacourt, Community Services Area Administrator

Approved by:                     John Fournier, Assistant City Administrator

Body

Whereas, The tennis courts and basketball courts at Burns Park are in need of repair and resurfacing;

 

Whereas, One tennis court will be replaced with two pickleball courts;

 

Whereas, Game court repairs are identified in the Capital Improvement Plan and Parks and Recreation Open Space Plan (PROS) as park priorities;

 

Whereas, Funding for the contract is available in the approved FY2022 Park Maintenance and Capital Improvements Millage budget;

 

Whereas, Competitive bids were received by Purchasing on July 6, 2021;

 

Whereas, Laser Striping and Sport Surfacing submitted the lowest responsive and responsible bid;

 

Whereas, Laser Striping and Sport Surfacing has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage, and Living Wage Ordinances;

 

RESOLVED, That the City Council approves a contract with Laser Striping and Sport Surfacing to convert one tennis court to two pickleball courts and renovate both the tennis court and basketball court surfaces at Burns Park and approve a construction contingency of $7,950.00 (10%) to cover potential contract change orders for a total contract amount of $87,450.00 for the life of the project without regard to fiscal year.

 

RESOLVED, That the City Administrator is authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and

 

RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.