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File #: 21-1252    Version: 1 Name: 8/2/21 Approve Amendment 2 to Harper Electric Contract and Appropriate Funds
Type: Resolution Status: Passed
File created: 8/2/2021 In control: City Council
On agenda: 8/2/2021 Final action: 8/2/2021
Enactment date: 8/2/2021 Enactment #: R-21-292
Title: Resolution Approving Amendment 2 to the Professional Services Agreement with Harper Electric, Inc. for On-Call City Electrical Services (Not to Exceed $225,000.00) and to Appropriate Funding in the Amount of $150,000.00 from the Fleet Fund Balance and County Mental Health Millage - Sustainability Fund Balance (8 Votes Required)
Attachments: 1. Harper Electric Contract.pdf
Title
Resolution Approving Amendment 2 to the Professional Services Agreement with Harper Electric, Inc. for On-Call City Electrical Services (Not to Exceed $225,000.00) and to Appropriate Funding in the Amount of $150,000.00 from the Fleet Fund Balance and County Mental Health Millage - Sustainability Fund Balance (8 Votes Required)
Memorandum
The City is in year three of a four year on-call contract with Harper Electric to provide electrical support for City projects dated July 25, 2019 which runs through June 30, 2023 and has an annual, not to exceed amount of $75,000.00. As the City has been scaling up its electric vehicle charging infrastructure and preparing facilities for transition to electric, the demands for electrical support have grown.

On December 7, 2020, City Council approved resolution #20-451 which amended the contract with Harper Electric for FY21 to provide a not to exceed amount of $275,000.00 for FY21 and a not to exceed amount of $500,000.00 over the life of the contract. This amendment was an increase of $200,000.00 over the original contract amount to cover the installation of four direct current fast chargers (DCFC) at City Hall ($123,000.00) through the Office of Sustainability and Innovations (OSI) and 14 level 2 chargers at 2000 S. Industrial ($77,000.00) through Fleet Services.

Each of these projects was started in FY21 but delayed due to planning and installation issues with the electric utility provider, and in the case of 2000 S. Industrial, an unknown and abandoned underground heating oil tank that stopped work. Because of these delays, the unused FY21 funding and the purchase order authorization need to be moved to FY22. This is not a request for new or additional funding. The unused funds from FY21 for both Fleet Services and OSI (County Mental Health Millage) lapsed into their respective fund balances at the end of FY21 and are available for FY22.

The proposed amendment 2 to the contract with Harper Electric will increa...

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