Title
Resolution to Approve a Construction Contract with Brock & Associates, Inc. for Universal Access Improvements at Argo Livery (ITB 4660, $579,107.00)
Memorandum
Attached for your review and action is a resolution to approve a $579,107.00 construction contract with Brock & Associates, Inc. for improving universal access at the Argo Livery (ITB 4660).
Budget/Fiscal Impact: Funding is available in the approved FY 2022 Park Maintenance and Capital Improvement Millage Budget.
Funding is also being provided from the State of Michigan through the Department of Natural Resources’ Michigan Natural Resources Trust Fund Grant in the amount of $300,000.00.
Project Description: The City of Ann Arbor liveries at Argo and Gallup Parks are the busiest and largest in the state. They are also part of the Huron River Water Trail, a 104-mile inland paddling trail that was the first state designated water trail, and one of two National Water Trails in Michigan designated by the National Park Service. The water trail is part of a coalition of multiple partners led by the Huron River Watershed Council (HRWC).
The concept of Universal Design or Universal Access is that environments should be designed to make them accessible to all people, regardless of age, disability or other factors. Gallup Livery added an accessible “EZ Launch” in 2014 and it has provided access to the water for those with mobility limitations. It is also used by groups from the University of Michigan and Veterans Administration rehabilitation departments.
One of the main goals identified in the current Parks and Recreation Open Space Plan is to “ensure that the park system is comprehensive, inclusive, and engaging”. To do so the plan focuses on “providing opportunities for all” and says that “engaging the full diversity of the community is a core value developed by staff, and a goal of the Sustainability Framework Plan and of the city’s organizational strategic plan.” One of the objectives is to “Renovate and maintain parks and facilities so that they comply with the Americans with Disabilities Act, while striving for Universal Accessibility.” Additionally, the project meets the sustainability goal of promoting active living & learning by providing recreational opportunities the improve quality of life for all members of our community.
The construction project for improving Universal Access at Argo includes the addition of an accessible watercraft launch, accessible pathways, an accessible picnic area, paving a parking lot and providing ADA parking spaces, and renovations and an addition to the restrooms to make them accessible. Other site improvements include using green infrastructure such as bioswales and rain gardens to manage stormwater runoff on site.
Procurement Process: Seven Bids were received on March 23, 2021. Staff determined the lowest responsive and responsible bid was from Brock & Associates in the amount of $579,107.00.
Staff recommends awarding a contract to Brock & Associates, Inc. in the amount of $579,107.00 for Universal Access improvements at Argo Livery.
A 10% construction contingency ($57,910.70) is requested to cover potential contract change orders to be approved by the City Administrator. It is requested that a $637,017.70 contract and contingency amount be approved for the life of the project without regard to fiscal year.
Staff
Prepared by: Colin Smith, Manager, Parks and Recreation
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, The City park system does not have an accessible watercraft launch at Argo Livery;
Whereas, The Argo and Gallup liveries are the largest in the state and part of the regional Huron River Water Trail;
Whereas, The Park and Recreation Open Space Plan identifies an area of focus as renovating parks and facilities so that they comply with the Americans with Disabilities Act, while striving for Universal Accessibility;
Whereas, The Argo livery site and restrooms are in need of renovation;
Whereas, Funding for the project is available in the approved FY2021 Park Maintenance and Capital Improvements Millage budget;
Whereas, Competitive bids were received by Purchasing on March 23, 2021;
Whereas, Brock & Associates, Inc. submitted the lowest responsive and responsible bid;
Whereas, a Michigan Trust Fund Grant was awarded through the Michigan Department of Natural Resources in the amount of $300,000.00;
Whereas, The Park Advisory Commission recommended approval of this contract at their June 15, 2021 meeting; and
Whereas, Brock & Associates, Inc. has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage, Living Wage, and Responsible Bidder Ordinances;
RESOLVED, That the City Council approve a construction contract with Brock & Associates, Inc. in the amount of $579,107.00 for Universal Access Improvements at Argo Livery (ITB 4660);
RESOLVED, That a contingency amount of $57,910.70 (10%) be established to cover potential contract change orders for a total contract amount of $637,017.70 for the life of the project without regard to fiscal year, and that the City Administrator be authorized to approve change orders that do not exceed the contingency amount;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator is authorized to take all necessary administrative actions to implement this resolution.