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File #: 21-1051    Version: 2 Name: 7/20/21 - FY22-FY24 Pump Maintenance Resolution
Type: Resolution Status: Passed
File created: 7/20/2021 In control: City Council
On agenda: 7/20/2021 Final action: 7/20/2021
Enactment date: 7/20/2021 Enactment #: R-21-264
Title: Resolution to Approve a General Services Agreement with Kennedy Industries, Inc. for Pump Maintenance and Repair Services ($230,000.00) (RFP-21-15)
Attachments: 1. PROPOSAL_Kennedy.pdf, 2. Kennedy 2021 GSA_Over_25K

Title

Resolution to Approve a General Services Agreement with Kennedy Industries, Inc. for Pump Maintenance and Repair Services ($230,000.00) (RFP-21-15)

Memorandum

This memorandum and resolution requests approval of a general services agreement for pump repair and maintenance services with Kennedy Industries, Inc. for up to $230,000.00 through FY24, without regard to fiscal year.

 

The Water Treatment Services Unit (WTSU) has over 60 pumps of various types that are used for the treatment and distribution of the City’s drinking water supply. These pumps require periodic maintenance and repair, and, occasionally, emergency repair services.

 

In March 2021, the City issued a request for proposal to award one contract for pump repair and maintenance services for a total of up to $230,000.00 through FY24. The scope of work involves preventative maintenance, repair, and replacement services for all pumps within the City’s WTSU.

 

On May 13th, 2021 the city received two proposals for RFP-21-15 from Kennedy Industries and Lyon Mechanical. Based on the evaluation criteria included in the request for proposal, it is recommended that Kennedy Industries, Inc. be awarded a general services agreement to provide pump maintenance and repair services.

 

Kennedy Industries, Inc. was deemed the only qualified bidder and provided competitive pricing for this work. Lyon Mechanical was deemed unqualified due to a lack of experience with pump rebuilds and maintenance required by the WTSU.

 

Kennedy Industries, Inc. has demonstrated they possess the professional capacity to perform all WTSU pump repair and maintenance needs.

 

It is therefore recommended that City Council approve the general services agreement with Kennedy Industries, Inc. to provide pump repair and maintenance for $230,000.00 through FY24, without regard to fiscal year.

 

Kennedy Industries, Inc. complies with the requirements of the City’s Conflict of Interest, Non-Discrimination, and Living Wage Ordinances.

 

These services are to be funded from the approved FY22 Water Supply System operating budget, and the FY23 and FY24 Water Supply System operating budget if so, approved by Council.

 

Budget/Fiscal Impact:  These services are to be funded from the approved FY22 Water Supply System operating budget, and the FY23 and FY24 Water Supply System operating budget if so, approved by Council.

Staff

Prepared by:      Michael Switzenberg, Maintenance Supervisor, WTP

Reviewed by:     Craig Hupy, Public Services Area Administrator

Approved by:     Tom Crawford, City Administrator

Body

Whereas, The City’s drinking-water system uses over 60 pumps of varying sizes and types, without which the City would be unable to deliver safe drinking water to our customers;

 

Whereas, The City is not adequately equipped to complete all required maintenance and repairs on the large number and variety of pumps that it operates;

 

Whereas, Due to the age and condition of the City’s pump inventory, emergency repairs services may be required;

 

Whereas, The City issued a Request for Proposal for Pump Maintenance and Repair Services (RFP 21-15) for periodic and emergency maintenance and repairs to pumps and related equipment utilized for treatment and distribution of the City’s drinking water;

 

Whereas, Kennedy Industries, Inc. was the only qualified bidder and provided competitive pricing for this work;

 

Whereas, The general services agreement with Kennedy Industries, Inc. will be funded from the FY22 Water Supply System Operations and Maintenance Budget, and the FY23 and FY24 Water Supply System Operations and Maintenance Budgets, if so, approved by Council; and

 

Whereas, Kennedy Industries, Inc. complies with the requirements of the City’s Conflict of Interest, Non-Discrimination, and Living Wage Ordinances.

 

RESOLVED, That Council award a general services agreement to Kennedy Industries, Inc. for pump repair and maintenance services in the amount of $230,000 through FY24, without regard to fiscal year;

 

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract for general services after approval as to substance by the City Administrator and approval as to form by the City Attorney; and

 

RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.