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File #: 21-1095    Version: 1 Name: 7/6/21 Award Heavy Equipment Rental Contract to Bell Equipment
Type: Resolution Status: Passed
File created: 7/6/2021 In control: City Council
On agenda: 7/6/2021 Final action: 7/6/2021
Enactment date: 7/6/2021 Enactment #: R-21-254
Title: Resolution to Approve the Rental of Heavy Equipment from Bell Equipment Company (MiDeal and Omnia - NTE $217,200.00)
Attachments: 1. Omnia Contract RH-16-045.pdf, 2. MiDeal Contract #071B7700091.pdf, 3. Bell_Equipment_Sweeper Rental_Agreement.pdf, 4. Bell Equipment_Rental Pricing_Mi Deal 071B7700091.pdf
Title
Resolution to Approve the Rental of Heavy Equipment from Bell Equipment Company (MiDeal and Omnia - NTE $217,200.00)
Memorandum
The attached resolution approves the rental of heavy equipment, including refuse trucks and street sweepers, at a total cost not to exceed $217,200.00 from Bell Equipment Company for use by the Public Services Area, Public Works Unit.

Bell Equipment Company of Lake Orion, MI was awarded rental contracts for heavy equipment under both the MiDeal contract number 071B7700091 and Omnia Partners (formerly National IPA) contract number RH-16-045 cooperative purchasing programs. The MiDeal contract expires January 12, 2023 and the Omnia Partners contract expires April 10, 2022.

The City rents refuse trucks and street sweepers each fall as part of our leaf pickup program. It is not cost effective for the City to own and maintain this additional equipment year-round so rental equipment is an excellent solution. Additionally, the City will have occasion to rent equipment to deal with short term needs related to specific events (student move-out, etc.) or that result from a vehicle being out of service for repairs for an extended period.

Public Works has requested that three street sweepers be rented for 2 months each. With the rental, pickup/delivery charges and contingency, the estimate for sweepers is $65,400.00. Five 25 yard read load refuse trucks have been requested for 3 months each. With rental, pickup/delivery charges and contingency, the estimate on the refuse trucks is $121,800.00.

An additional $30,000.00 has been added to the resolution to cover unanticipated rentals for FY22. This may include special events, unexpected breakdowns, or additional routes needed for street sweepers, refuse trucks or other needed equipment that is covered under the cooperative purchasing contracts.

Both the MiDeal and the Omnia Partners cooperative purchasing agreements are included in the resolution. The Omnia Partners contract curren...

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