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File #: 21-0894    Version: 2 Name: 6/7/21 FY22 Polymer Resolution
Type: Resolution Status: Passed
File created: 6/7/2021 In control: City Council
On agenda: 6/7/2021 Final action: 6/7/2021
Enactment date: 6/7/2021 Enactment #: R-21-188
Title: Resolution to Approve Purchase of Clarifloc C-308P (Polymer) for Water Treatment from Polydyne Inc. (ITB 4674) (Estimated $36,720.00/yr.)
Attachments: 1. BID_Polydyne.pdf, 2. ITB_4674_BidTab.pdf

Title

Resolution to Approve Purchase of Clarifloc C-308P (Polymer) for Water Treatment from Polydyne Inc. (ITB 4674) (Estimated $36,720.00/yr.)

Memorandum

Your approval is requested to authorize the purchase, under the City’s standard purchase order terms, of Clarifloc C-380P for the Water Treatment Services Unit. Clarifloc C-308P is used to control zebra mussels at the river intake as well as a coagulant and filter aid in the water treatment process.

 

The estimated cost of this chemical in FY22 is $36,720.00 for the purchase of 120 drums.

 

The following bids were received:   Polydyne - $306.00/drum

Nalco - $373.50/drum

 

It is recommended that the resolution be approved to satisfy the Water Treatment Service Unit’s requirement for zebra mussel control and coagulant from Polydyne as the lowest responsible bidder.

 

If Polydyne Inc. is unable to furnish the chemical or the required insurance, it is requested that the WTSU Manager be authorized to accept the next lowest responsible bid for the purchase.

 

It is also recommended that the purchasing agreement be extended for up to two (2), one-year (1) periods provided both parties agree to an extension, and with an optional price increase tied to the Producers Price Index (PPI) as outlined in the bid documents, and subject to the availability of funding.

 

Polydyne Inc. complies with the requirements of the City’s Non-discrimination ordinance and Conflict of Interest ordinance.

 

Budget/Fiscal Impact: Funds are specifically budgeted for this purchase in the approved FY22 Operations and Maintenance Budget of the Water Supply System.

Staff

Prepared by: Rebecca Lahr, Drinking Water Quality Manager, Water Treatment Services

Reviewed by: Craig Hupy, Public Services Area Administrator

Approved by: Tom Crawford, City Administrator

Body

Whereas, The Water Treatment Services Unit uses Clarifloc C-380P (Polymer) to control zebra mussels at the river intake as well as a coagulant and filter aid in the water treatment process;

 

Whereas, Polydyne Inc. provided the lowest responsible bid to supply Clarifloc C-380P (Polymer);and

 

Whereas, Polydyne Inc. complies with the requirements of the City’s Non-Discrimination Ordinance and Conflict of Interest Ordinance;

 

RESOLVED, That Council accepts the Polydyne bid of $306.00/drum for Clarifloc C-308P (Polymer) in accordance with the terms of ITB 4674;

 

RESOLVED, That the City Administrator be directed to approve and issue a purchase order with Polydyne Inc. for the purchase of Clarifloc C-308P (Polymer) in accordance with this resolution at $306.00/drum, for a projected cost of approximately $36,720.00 for FY22;

 

RESOLVED, That the City Administrator be authorized to renew the purchasing agreement for up to two (2) additional one-year (1) periods provided both parties agree to an extension, and with an optional price increase tied to the Producers Price Index (PPI) as outlined in the bid documents, and subject to the availability of funding;

 

RESOLVED, That should Polydyne Inc. be unable or fail to furnish the chemical, the WTP is authorized to accept the next lowest responsible bid for the purchase and issue a purchase order accordingly; and

 

RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.