Title
Resolution to Award a Contract to Margolis Companies, Inc. for the Purchase, Delivery and Planting of Trees Along City Street Rights-of-Way ($420,825.00; Bid No. ITB-4659)
Memorandum
Attached for your review and action is a resolution to authorize the awarding of a contract to Margolis Companies, Inc. in the amount of $420,825.00 for the planting of trees along City street rights-of-way.
ITB-4659 was issued on BidNet for Street Tree Planting, which included the purchase, delivery, and planting of 1,300 trees along City street rights-of-way, and a one-year guarantee. Three bids were received and opened on February 10, 2021. Margolis Companies, Inc., with a bid of $420,825.00, was the lowest responsible bidder.
The original scope of services for ITB-4659 included trees to be planted in spring 2021 (FY21) and 1000 trees to be planted in FY22. However, upon the recommendation of Michigan State University Entomology, spring 2021 tree planting has been suspended due to anticipated damage by the 17-year cicada emergence.
The 1,300 street trees to be planted as part of this project will be planted in areas identified in the FY22 Street Tree Planting Plans. The 300 additional trees for FY22 (150 trees per season) are to make up for the trees not planted during spring 2021 due the cicadas. The Street Tree Planting Plans, which was included as part of ITB-4659, is attached. Trees provide many environmental, social and economic benefits to the city including, decreasing the quantity of stormwater runoff and improving the quality of the run-off that reaches local lakes and streams. Ann Arbor’s public street and park trees intercept an estimated 65 million gallons of stormwater each year (Source: City of Ann Arbor i-Tree Streets Analysis, 2009).
Sustainability Framework
The work completed through this contract will help to achieve tree canopy targets identified in the Urban and Community Forest Management Plan, adopted by City Council in June 2014 (R-14-0696). In addition, it will help further goals in the City’s Sustainability Framework, including Sustainable Systems, Clean Air and Water and Healthy Ecosystem.
Budget/Fiscal Impact: The total cost of the tree planting project including contingency is $441,867.00. Funding is available in the Stormwater Sewer System Capital Budget.
The resolution includes a request for a 5% contingency in the amount of $21,042.00 to cover potential change orders to be approved by the City Administrator.
Staff
Prepared by: Tiffany Giacobazzi, Urban Forest & Natural Resource Planner, Public Works
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, Ann Arbor’s urban and community forest is a defining and valued characteristic of the city that residents call “Tree Town,” making it a desirable place to live, work and play;
Whereas, The City’s Urban and Community Forest Management Plan has identified tree planting as an important component in maintaining a sustainable urban forest;
Whereas, Trees provide many environmental social and economic benefits to the city, including, decreasing the quantity of stormwater runoff and improving the quality of runoff that reaches local lakes and streams;
Whereas, Spring 2021 tree planting is suspended due to the 17-year cicada emergence;
Whereas, Bids were received by the Procurement Unit on February 10, 2021, and Margolis Companies, Inc. of Ypsilanti, Michigan was the lowest responsible bidder at $420,825.00;
Whereas, The contract provides for an extension of two (2) one-year terms, subject to the same terms, conditions and pricing of the original contract, if agreeable by the City and Contractor;
Whereas, Margolis Companies, Inc. complies with the City’s non-discrimination and Living Wage Ordinances; and
Whereas, Funds are available in the Stormwater Sewer System Capital Budget;
RESOLVED, That a contract in the amount of $420,825.00 be awarded to Margolis Companies, Inc. for the purchase, delivery and planting of trees along City street rights-of-way (Bid No. ITB-4659);
RESOLVED, That a contract contingency in the amount of $21,042.00 (5%) be established and the City Administrator be authorized to approve change orders to the contract with Margolis Companies, Inc., in order to satisfactorily complete this project;
RESOLVED, That the City Administrator be authorized to extend the contract for two (2) one-year terms, provided both parties agree to an extension subject to the same terms, conditions and pricing of the original contract and availability of funding;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.