Title
Resolution to Award and Approve a Contract for Fiber and Conduit Construction for the DDA District Technology Park (ITB#4664) to Fiber Optic Management, LLC d/b/a Turnkey Network Solutions ($4,009,286.72)
Memorandum
Attached for your approval is a resolution to authorize the award and approval of a construction contract to Fiber Optic Management, LLC d/b/a Turnkey Network Solutions in the amount of $4,009,286.72 for the construction of fiber and conduit for the DDA District Technology Park. Three responses were submitted and Fiber Optic Management, LLC d/b/a Turnkey Network Solutions was the lowest bidder.
RFP19-29 was awarded to Magellan Advisors, LLC for the design and planning of the fiber and conduit route in the DDA District. The completed design/plan was issued as part of ITB#4664. A dense, sustainable, and flexible, fiber & conduit infrastructure will be implemented in the DDA District to accommodate fiber optic connectivity and access for the community, and will foster public safety, economic development, collaboration, and innovation. This new fiber and conduit will be integrated into current city fiber and conduit to allow for the remediation of existing city infrastructure and enhance existing and new city services such as Traffic Control, Safety Services, Transportation, Environment Sustainability, Public and Community Services.
Budget/Fiscal Impact: Per the Ann Arbor-Ypsilanti Local Development Finance Authority (LDFA)’s Grant Agreement (Legistar 20-0326), $4,500,000.00 is planned for and budgeted over the life of the project.
Fiber Optic Management, LLC d/b/a Turnkey Network Solutions complies with the requirements of the City Living Wage and Non-Discrimination ordinances.
Staff
Prepared by: Tom Shewchuk, IT Director, ITSU
Reviewed by: Marti Praschan, CFO and Financial Services Area Administrator
Betsy Blake, Senior Assistant City Attorney
Approved by: Tom Crawford, City Administrator
Body
Whereas, The City’s primary goal is to design a dense, sustainable, and flexible, fiber & conduit infrastructure foundation in the DDA District to accommodate connectivity and access for the community and that will foster public safety, economic development, collaboration, and innovation;
Whereas, The City has developed a fiber and conduit design and plan and needs to construct a sustainable and flexible fiber & conduit infrastructure throughout the DDA District;
Whereas, A solid infrastructure foundation is crucial to enhancing city services and fostering public safety, economic development, collaboration, and innovation;
Whereas, In response to ITB#4664 - Fiber and Conduit Construction for the DDA District Technology Park, the City received three proposals and selected the lowest bidder Fiber Optic Management, LLC d/b/a Turnkey Network Solutions;
Whereas, Fiber Optic Management, LLC d/b/a Turnkey Network Solutions complies with the City’s Living Wage and Non-Discrimination ordinances; and
Whereas, $4,500,000 of funding for this expenditure is planned for and budgeted for in the General Capital Improvements Fund Budget over the life of the project, in accordance with the March 26, 2020 Ann Arbor-Ypsilanti Local Development Finance Authority (LDFA)’s Grant Agreement, which requires the LDFA Treasurer approve the Project Costs;
RESOLVED, That City Council approve the attached Contract with Fiber Optic Management, LLC d/b/a Turnkey Network Solutions in the amount of $4,099,286.72, subject to LDFA Project Manager approval;
RESOLVED, That City Council approve a ten percent (10%) contingency for the contract with Fiber Optic Management, LLC d/b/a Turnkey Network Solutions in the amount of $400,928, subject to City Administrator approval;
RESOLVED, That the Mayor and City Clerk be authorized and are directed to approve said agreement after the LDFA Project Manager’s approval, approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this Resolution regardless of fiscal year, including the execution of any required supplemental contract documents or any amendments that do not exceed the amounts authorized herein, after approval as to form by the City Attorney.