Title
Resolution to Increase Purchasing Authority on the General Services Agreement with Kennedy Industries, Inc. for Pump Maintenance and Repair Services by $55,995.58; increasing purchasing authority from $75,000.00 Annually to $130,995.58 for FY21. (RFP-18-11)
Memorandum
This memorandum and resolution requests approval for an increase in purchasing authority on the General Services Agreement with Kennedy Industries, Inc. for Pump Maintenance and Repair Services in the amount of $55,995.58 for FY21.
The Water Treatment Services Unit (WTSU) has over 60 pumps of various types that are used for the treatment and distribution of the City’s drinking water supply. These pumps require periodic maintenance and repair, and occasionally, emergency repair services.
The 3-year service contract approved by resolution R-18-210 is for $225,000 through FY21, with a purchasing authority of $75,000.00 annually, for 3 years.
To date we have a series of pumps that need maintenance and/or repairs including but not limited to EHS Motor #3, Barton Pump #2, Low Lift Pump #5, the Glen and Fuller Pump, South Industrial Pump #3, and North Campus Pump #2. In order to complete the maintenance and/or repairs of these motors/pumps, the Water Treatment Plant requests an increase in the purchasing authority for FY21 by $55,995.58, which is remaining value of the 3-year service contract.
It is therefore recommended that City Council approve the increase in purchasing authority for the General Services Agreement with Kennedy Industries, Inc. for Pump Maintenance and Repair Services in the amount of $55,995.58 for FY21.
Kennedy Industries, Inc. complies with the requirements of the City’s Conflict of Interest, Non-discrimination, and Living Wage Ordinance(s).
Budget/Fiscal Impact: The funding for these services is available in the approved FY21 Water Supply System operating budget.
Staff
Prepared by: Michael Switzenberg, Maintenance Supervisor, WTP
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, The City’s drinking-water system uses over 60 pumps of varying sizes and types, without which the City would be unable to deliver safe drinking water to our customers;
Whereas, The City is not equipped to complete all required maintenance and repairs on the large number and variety of pumps that it operates;
Whereas, The existing services contract with Kennedy Industries has an annual spending capacity of $75,000.00;
Whereas, The Water Treatment Plant requests an increase to the annual purchasing authority in the amount of $55,995.58 for a total purchasing authority of $130,995.58 for FY21; and
Whereas, Kennedy Industries, Inc. complies with the requirements of the City’s Conflict of Interest, Non-discrimination, and Living Wage Ordinance(s);
RESOLVED, That council approves an Increase of Purchasing Authority on the General Services Agreement with Kennedy Industries, Inc. for Pump Maintenance and Repair Services by $55,995.58; increasing purchasing authority from $75,000.00 to $130,995.58 for FY21.
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the increased purchasing authority after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.