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File #: 21-0570    Version: 1 Name: 5/3/21 - Easement Acquisition Services PSAs
Type: Resolution Status: Passed
File created: 5/3/2021 In control: City Council
On agenda: 5/3/2021 Final action: 5/3/2021
Enactment date: 5/3/2021 Enactment #: R-21-143
Title: Resolution to Authorize Professional Services Agreements with O. R. Colan Associates, LLC ($200,000.00) and Land Matters LLC ($200,000.00) for Easement and Right of Way Acquisition Services (RFP 21-06)
Attachments: 1. Land Matters PSA.pdf, 2. ORC PSA.pdf
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Title
Resolution to Authorize Professional Services Agreements with O. R. Colan Associates, LLC ($200,000.00) and Land Matters LLC ($200,000.00) for Easement and Right of Way Acquisition Services (RFP 21-06)
Memorandum
Attached for your approval is a resolution authorizing entry into Professional Services Agreements with O. R. Colan Associates, LLC ($200,000.00) and Land Matters LLC ($200,000.00) for Easement and Right-of-Way Acquisition Services.

Public Services regularly needs to acquire easements or rights-of-way to complete capital improvement projects and for existing infrastructure for which rights are not clearly documented. Acquisition of such rights often sits on the critical path for moving projects from design to bid. Due to Public Services' workload, the specialized nature of these acquisitions, and the aforementioned time pressures, retaining firms specialized in such work is the most efficient way to fulfill the City's needs.

In February 2021, the City issued a Request for Proposals (RFP-21-06) for Easement and Right of Way Acquisition Services and received proposals from 7 firms on February 25, 2021. The RFP required each consultant to submit a statement of qualifications, fee schedule, examples of experience with similar work, and resumes of personnel that would work on City projects. A selection committee comprised of Public Services staff reviewed the proposals and determined which firms were most qualified to perform the needed services. The firms were evaluated and scored on several criteria:

* Professional Qualifications (35%)
* Past Involvement with Similar Work (35%)
* Proposed Work Plan (10%)
* Fee Proposal (20%)
After reviewing and scoring the proposals, staff ranked the responding firms in the following order:

1. Land Matters, LLC
2. O.R. Colan Associates, LLC
3. West Erie Realty Solutions LTD
4. Commonwealth Associates, Inc.
5. NSI Consulting & Development, Inc.
6. Western Land Services, Inc.
7. ProSource Technologies, LLC

Sta...

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