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File #: 21-0451    Version: 1 Name: 4/5/21 - CB Asphalt Paving Increase Authorization
Type: Resolution Status: Passed
File created: 4/5/2021 In control: City Council
On agenda: 4/5/2021 Final action: 4/5/2021
Enactment date: 4/5/2021 Enactment #: R-21-106
Title: Resolution to Approve Construction Contract Change Order No. 1 with CB Asphalt Paving for Street Cut and Miscellaneous Pavement Repair - ITB No. 4624 ($500,000.00 increase, total contract $1,000,000.00)
Attachments: 1. CB Asphalt Paving Resolution.pdf, 2. CB Asphalt Paving Executed Contract.pdf, 3. CB_Asphalt_Paving_Change_Order_1.pdf

Title

Resolution to Approve Construction Contract Change Order No. 1 with CB Asphalt Paving for Street Cut and Miscellaneous Pavement Repair - ITB No. 4624 ($500,000.00 increase, total contract $1,000,000.00)

Memorandum

Attached for your approval is a resolution authorizing a construction contract change order with CB Asphalt Paving for $500,000.00 to perform street cut and miscellaneous pavement repair for a total contract value of $1,000,000.00. This contract is used to perform permanent asphalt repairs for utility excavations, path maintenance, parking lots, and major and local road deficiencies.

 

CB Asphalt Paving and True North Asphalt were the lowest qualified bidders for Street Cut and Miscellaneous Pavement Repair - ITB No. 4624.  Each contractor was awarded a construction contract for $500,000.00 for a total of $1,000,000.00 to perform the work as authorized in R-20-244. True North Asphalt has not performed any pavement repairs to date and has been unresponsive. CB Asphalt Paving is performing quality work and a change order to the construction contract is sought to increase spending authority with the sole responsive contract holder to complete the necessary repairs.

 

Budget/Fiscal ImpactFunding is available in the approved FY 21 Public Works and Parks and Recreation’s operations and maintenance budgets and will be available in subsequent budgets if approved by Council.  Costs will be allocated to the appropriate funding source based on the individual tasks performed under this contract.

 

CB Asphalt Paving complies with the City’s Non-Discrimination and Living Wage ordinances.

Staff

Prepared by:    Paul Matthews, Public Works Assistant Manager

                          Molly Maciejewski, Public Works Unit Manager

Reviewed by:   Craig Hupy, Public Services Area Administrator

Approved by:   Tom Crawford, City Administrator

Body

Whereas, Council awarded construction contracts for street cut and miscellaneous pavement repair to CB Asphalt Paving and True North Asphalt on July 6, 2020 in the amount of $500,000.00 each for a total of $1,000,000.00;

 

Whereas, True North Asphalt has not performed any pavement repairs to date and has been unresponsive;

 

Whereas, CB Asphalt Paving is performing quality work and a change order to the construction contract is sought to increase spending authority with the sole responsive contract holder to complete the necessary repairs;

 

Whereas, Funding is available in FY 21 Public Works and Parks and Recreation’s operations and maintenance budgets and will be available in subsequent budgets if approved by Council; and

 

Whereas, CB Asphalt Paving complies with the City’s Non-Discrimination and Living Wage Ordinances;

 

RESOLVED, That Council approve Change Order No. 1 to the construction contract with CB Asphalt Paving in the amount of $500,000.00 (ITB No. 4624) for a total contract amount of $1,000,000.00; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.