Title
Resolution to Award a Construction Contract to Bailey Excavating, Inc. for the Dunmore, Waverly, Weldon, Hartford Water Main Replacement Project ($1,393,088.95)(ITB 4650)
Memorandum
Attached for your approval is a resolution to award a construction contract to Bailey Excavating, Inc., in the amount of $1,393,088.95, for the Dunmore, Waverly, Weldon, Hartford Water Main Replacement Project. The specific limits of this project include:
• Dunmore Road between Sanford and Waverly
• Waverly Road between Dunmore and Weldon
• Weldon Boulevard between Waverly and Winsted
• Hartford Street between Mershon and Winsted
The existing water mains within the project limits are in poor condition and undersized; and thus, in need of replacement. This project will replace the existing water mains with approximately 2,350 feet of new 8-inch ductile iron water main. Also included in this project are drainage structure replacements, street resurfacing, replacement of some curb and gutter, and replacement of sidewalk ramps to conform with the Americans with Disabilities Act (ADA). Construction is scheduled to begin in April 2021 and be completed by August 2021.
Plans and specifications were advertised through BidNet (ITB 4650). Nine bids were received and opened on January 5, 2021. The lowest responsible bid was submitted by Bailey Excavating, Inc. in the amount of $1,393,088.95 which was approximately the same as the engineer's estimate.
Bailey Excavating, Inc. complies with the requirements of the non-discrimination, responsible bidder, and living wage ordinances.
Budget/Fiscal Impact: The current Capital Improvements Plan (CIP) includes funding for the Dunmore, Waverly, Weldon, Hartford Water Main Replacement Project (UT-WS-18-59). Funding for the project is included in the approved capital budgets of the Water Supply System; the Stormwater System Fund; and the Street, Bridge and Sidewalk Millage Fund.
Project revenues are summarized in the table below
|
Fund |
Budget Amount |
|
Water Supply System |
$1,431,300.00 |
|
Street, Bridge and Sidewalk Millage Fund |
$ 432,900.00 |
|
Stormwater System Fund |
$ 103,000.00 |
|
Total |
$1,967,200.00 |
Body
Whereas, The existing water mains along Dunmore Road, Waverly Road, Weldon Boulevard, and Hartford Street within the project limits are undersized and in poor condition, and thus in need of replacement;
Whereas, The Capital Improvements Plan (CIP) includes the Dunmore, Waverly, Weldon, Hartford Water Main Replacement Project (UT-WS-18-59);
Whereas, Funding for the project is included in the approved capital budgets of the Water Supply System; the Stormwater System Fund; and the Street, Bridge and Sidewalk Millage Fund;
Whereas, Competitive bids were received by Procurement on January 5, 2021 (ITB 4650) and Bailey Excavating, Inc. was the lowest responsible bidder with a submitted bid of $1,393,088.95;
Whereas, The proposed contract sets forth the services to be performed and the payments to be made, all of which are agreeable to the City;
Whereas, It is now appropriate to enter into a Contract with said company for this construction project; and
Whereas, Bailey Excavating, Inc. complies with the requirements of the Non-Discrimination, Responsible Bidder, and Living Wage Ordinances;
RESOLVED, That Council approve a construction contract with Bailey Excavating, Inc. in the amount of $1,393,088.95 for the construction of the Dunmore, Waverly, Weldon, Hartford Water Main Replacement Project (ITB 4650);
RESOLVED, That a contingency amount of $130,000.00 be established within the project budget and that the City Administrator be authorized to approve change orders to the construction contract with Bailey Excavating, Inc. not to exceed that amount, in order to satisfactorily complete this Project;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.