Title
Resolution to Approve a Construction Contract with Inland Water Pollution Control, Inc. for the Swift Run Sewer Lining Project ($ 868,772.50) (ITB 4651)
Memorandum
Attached for your review and approval, please find a resolution that awards a construction contract to Inland Water Pollution Control, Inc. for the Swift Run Sewer Lining Project.
This project consists of lining approximately 4,050 feet of 15-inch, 18-inch, 21-inch and 24-inch sanitary sewer beginning at Glencoe Hills Drive and West Clark Road and extending west along Shetland Drive, across the US-23, and terminating at Huron River Drive. In addition, the project will line 15 sanitary sewer manholes to aid in limiting stormwater infiltration into the sanitary sewer system. Lining is a trenchless technology which enables the pipe to be repaired without disturbing the surface above. The lining of this sanitary sewer is critical to extending the service life of these pipes. The project is expected to begin in March 2021.
While the majority of the project limits are outside of the City of Ann Arbor boundaries, the sanitary sewer being lined begins and ends within the City limits and services City residents, and thus is under the jurisdiction of the City of Ann Arbor.
Plans and specifications were advertised through BidNet (ITB 4651). Four bids were received and opened by Procurement on January 5, 2021. The lowest responsible bid was submitted by Inland Water Pollution Control, Inc. in the amount of $ 868,772.50 which was above the engineer's estimate.
Inland Water Pollution Control, Inc. complies with the requirements of the non-discrimination, responsible bidder, and living wage ordinances.
Budget/Fiscal Impact: The City of Ann Arbor Capital Improvements Plan (CIP) includes the Swift Run Sewer Lining Project (UT-SN-20-08). Funding for the project is included in the approved Sewage Disposal System capital budget.
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, The City of Ann Arbor Capital Improvements Plan (CIP) includes the Swift Run Sewer Lining Project (UT-SN-20-08);
Whereas, It is necessary to extend the service life of the existing sanitary sewer infrastructure;
Whereas, Competitive bids were received by the Office of Procurement on January 5, 2021 and Inland Water Pollution Control, Inc. was the lowest responsible bidder with a submitted bid of $868,772.50;
Whereas, It is now necessary to enter into a contract with Inland Water Pollution Control, Inc. for the performance of this work; and
Whereas, Inland Water Pollution Control, Inc. complies with the requirements of the Non-Discrimination, Responsible Bidder, and Living Wage Ordinances;
RESOLVED, That a contract in the amount of $868,772.50 be awarded to Inland Water Pollution Control, Inc. for the construction of the Swift Run Sewer Lining Project (ITB 4651);
RESOLVED, That a contract contingency amount of $100,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Inland Water Pollution Control, Inc. not to exceed that amount in order to satisfactorily complete this project;
RESOLVED, That the City make the following declaration for the purposes of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator;
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.