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File #: 21-0337    Version: 1 Name: 3/1/21 Tyler Agreement Amendment
Type: Resolution Status: Passed
File created: 3/1/2021 In control: City Council
On agenda: 3/1/2021 Final action: 3/1/2021
Enactment date: 3/1/2021 Enactment #: R-21-077
Title: Resolution to Approve Amendment No. 1 to the Tyler Technology Agreements for Land Management and Permitting Software, Amend the FY21 Budget and Appropriate Necessary Funds ($139,563) (8 Votes Required)
Attachments: 1. Energov Addendum No 1.pdf, 2. AA - Additional EnerGov Services2.pdf, 3. Energov Fully Executed.pdf
Related files: 22-0364

Title

Resolution to Approve Amendment No. 1 to the Tyler Technology Agreements for Land Management and Permitting Software, Amend the FY21 Budget and Appropriate Necessary Funds ($139,563) (8 Votes Required)

Memorandum

The City has contracted with Tyler Technology to provide an enterprise land management and permitting software as a replacement for our existing TRAKiT and eTRAKit system.

 

This amendment is for the purpose of covering the cost for additional services requested by the City’s project team. Per the contract, the City’s project team agreed to complete the configuration of thirty-nine business processes.  However, with the departure of the city’s project lead, it was determined the best course of action would be for Tyler to complete all the configurations for consistency and time advantages. Other services such as additional applications and special reports have also been requested to improve process flow and data generation.

 

With the request of these additional services, the go live date for the new software has been pulled forward from October 2021 to March 15, 2021. The City’s project team is requesting to amend the FY21 budget for the Construction Fund by $139,563. This total reflects the Tyler quote for service of $126,875 and a 10% contingency for any unforeseen implementation cost that could stall the project.

Staff

Prepared by:                     Lisha Turner-Tolbert, Building and Rental Services Manager

Reviewed by:                     Derek Delacourt, Community Services Area Administrator

Approved by:                     Tom Crawford, City Administrator

Body

Whereas, The City project team for the new land management and permitting software has requested additional services not covered in the current contract;

 

Whereas, The City contracted with Tyler Technology for additional configuration, applications and reporting modules to provide the level of performance and earlier implementation time desired for an amount not to exceed $126,875;

 

Whereas, The City’s need to replace the current TRAKiT and eTRAKiT software is critical to prevent system failure as the TRAKiT developer is no longer offering updates to the version owned by the City; and

 

Whereas, Funding is available but unbudgeted in the Construction Code Fund for the necessary additional services;

 

RESOLVED, That City Council approve and appropriate $126,875 from the FY21 Construction Code Fund fund balance to the FY21 Construction Code Fund expenditure budget for the purpose of additional configuration services from Tyler Technology;

 

RESOLVED, That City Council approve and appropriate a ten (10) percent contingency in the amount of $12,688 from the FY21 Construction Code Fund fund balance to the FY21 Construction Code Fund expenditure budget, subject to City Administrator approval;

 

RESOLVED, That all amounts authorized herein are without regard to fiscal year; and

 

RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution including any changes or amendments that do not exceed the contingency amount.