Title
Resolution to Approve a Purchase Order with Toter LLC for Solid Waste Containers ($98,000.00) and appropriate $98,000.00 (8 Votes Required)
Memorandum
The City maintains a supply of solid waste collection containers to replace aging containers and to distribute when new solid waste customer accounts are added. The City’s approved Solid Waste Resource Management Plan also has a goal to increase recycling at commercial and multi-family properties. In order to accomplish this goal, the City must have the ability to purchase containers for new or expanded recycling service.
Additionally, the City plans to transition several recycle collection sites currently inefficiently serviced by multiple carts or obsolete large-capacity totes requiring specialized collection equipment to dumpsters of equal or greater capacity serviceable by trucks of standardized configuration. The service transition will be accomplished in phases over the next 2-3 years, giving highest priority to sites with large capacity totes. The City is working with property owners and our recycling service provider to ensure that the transition from multiple carts or totes to dumpsters meets the needs of the City’s recycling customers. Container consolidation will result in less vehicle run time and in turn, reduced greenhouse gas emissions.
The attached resolution will authorize the purchase of up to $98,000.00 annually for solid waste containers from Toter, LLC from the Tucson / National Intergovernmental Purchasing Alliance (IPA) Agreement.
Toter, LLC uses the National Intergovernmental Purchasing Alliance (IPA) agreement with the City of Tucson (RFP No. 171717 contract for Refuse and Recycling Container Solutions and Related Products, Equipment and Services).
Toter, LLC complies with the City’s conflict of interest, non-discrimination and living wage ordinances.
Budget/Fiscal Impact: Funding for this purchase was not planned for in the FY 2021 adopted budget; therefore, it is necessary to appropriate the funding to support this efficiency initiative. Funding is available in the Solid Waste Fund Balance and will be made available in subsequent annual budgets if approved by Council.
Staff
Prepared by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, The City needs to maintain a stock of solid waste collection containers to replace existing containers, to provide larger containers and establish service for new customers;
Whereas, Toter, LLC is party to the National Intergovernmental Purchasing Alliance (IPA) agreement with the City of Tucson;
Whereas, This agreement provides competitive pricing that other municipalities can use;
Whereas, The City plans to replace sites inefficiently served with either multiple recycling carts or obsolete large-capacity totes with recycling dumpsters of equal or greater capacity;
Whereas, Funding is available in the Unrestricted Fund Balance of the Solid Waste fund and will be made available in subsequent annual budgets if approved by Council; and
Whereas, Toter, LLC complies with the City’s non-discrimination and living wage ordinances;
RESOLVED, That City Council approve the issuance of a purchase order to Toter, LLC not to exceed $98,000.00 annually;
RESOLVED, That $98,000.00 be appropriated from the Solid Waste Unrestricted Fund Balance; thereby increasing the revenue and expenditure budgets of the Solid Waste fund.;
RESOLVED, That the City Administrator be authorized to renew the purchase order for four additional one-year periods in accordance with The City of Tucson, AZ and The National Intergovernmental Purchasing Alliance (IPA) agreement pricing updates, subject to the availability of funding; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.