Title
Resolution to Approve Schedule 37 to the Interagency Agreement for Collaborative Technology and Services for a Merit Networks Shared Internet Connection with Washtenaw County and the Ann Arbor Area Transportation Authority (AAATA) ($38,964 over a 3-year period)
Memorandum
Attached for your review is a resolution authorizing the approval of Schedule 37. This schedule replaces Schedule 30 and will be effective August 1, 2020. Due to Covid-19 and the number of employees working remotely, the City of Ann Arbor, Washtenaw County, and the AAATA are experiencing an increase in internet usage which is exceeding our available internet capacity under Schedule 30. Schedule 37 is a 3-year commitment to provide equally shared internet access for the City of Ann Arbor, Washtenaw County, and the AAATA at the increased rate for additional internet capacity.
Budget/Fiscal Impact: The City’s portion of the internet connection will be planned and budgeted for in the FY22 - FY23 Information Technology Services Budget.
This agreement allows for collaboration and cost sharing and eliminates the need for individual internet connections. The previous internet access rate under Schedule 30 was 500Mbps and the new access rate is 1 Gbps. The city’s previous annual payment for the 500 Mbps access rate was $6,780.00 and the new rate the city will be invoiced is as follows:
FY 2021: $13,043.33
FY 2022: $12,906.00
FY 2023: $12,960.00
Staff
Prepared by: Tom Shewchuk, Director, Information Technologies Service Unit
Reviewed by: Matthew Horning, Interim CFO and Financial Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, Washtenaw County and the City of Ann Arbor enter into an Interagency Agreement for Collaborative Technology and Services;
Whereas, The attached Schedule 37 to the Interagency Agreement for Collaborative Technology and Services for primary internet services is essential to the city operations; and
Whereas, The City will be invoiced by the County for $38,963.33, as more particularly described above, and this amount has been or will be budgeted for in the FY21 - FY23 Information Technology Services Budget;
RESOLVED, That City Council approve Schedule 37 to the Interagency Agreement for Collaborative Technology and Services, to replace Schedule 30, with the City of Ann Arbor as the subscriber and Washtenaw County as provider for internet services;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Schedule 37 after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution, including execution of any amendments to do not exceed the amounts authorized herein.