Title
Resolution to Approve an Increase to the Purchase Order with Morton Salt, Inc. for Early Fill Supply Ice Control Salt ($18.93) for a Total Not to Exceed Amount of $61,168.93
Memorandum
Attached for your approval is a resolution to approve an increase to the purchase order with Morton Salt, Inc. for early fill supply ice control salt.
Annually, the State of Michigan solicits a state-wide bid for bulk ice control salt, allowing those who participate to receive advantageous pricing. The bid seeks pricing for early fill and seasonal backup supply of ice control salt. Morton Salt, Inc, was the low bidder for early fill supply. On September 21, 2020 City Council approved R-20-361 authorizing a purchase order to Morton Salt, Inc. not to exceed $61,150.00.
The approved resolution included a small amount of contingency funding for truck loading variances. Specifically, at the accepted bid price of 60.15/ton, the total approved funding of $61,150.00 allows for 1016.625 tons of salt to be delivered. Morton Salt, Inc. delivered 1016.94 tons of salt to Public Works, which caused an $18.93 exceedance of the total approved funding.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, City Administrator
Body
Whereas, Competitive bids were solicited by the state of Michigan for early fill and seasonal backup supply of bulk ice control salt. Morton Salt, Inc. submitted the lowest responsible bid for early fill supply;
Whereas, The approved resolution included a small amount of contingency funding for truck loading variances;
Whereas, The delivered amount was slightly over the allowable loading variance;
Whereas, This variance resulted in an $18.93 exceedance of the total approved funding authorized by R-20-361;
Whereas, Morton Salt, Inc. is an approved vendor of the State of Michigan and complies with the City’s Non-Discrimination Ordinance; and
Whereas, Funding for the increase is available in the approved operations and maintenance budgets of the Public Service Area;
RESOLVED, That City Council approve an increase to the purchase order to Morton Salt, Inc. in the amount of $18.93 for a total approved purchase of $61,168.93; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.