Title
Resolution Approving an Amendment to Professional Services Agreement with Harper Electric, Inc. for On-Call City Electrical Services (Not to exceed $275,000.00)
Memorandum
The City has a 2-year on-call contract with Harper Electric to provide electrical support for city projects dated July 25, 2019 which runs through June 30, 2021 and has an annual, not to exceed amount of $75,000.00. As the City has been scaling up its electric vehicle charging infrastructure and preparing facilities for a transition to electric, the demands for electrical support have grown. As such, this resolution seeks to increase the amount of support we are able to seek from Harper Electric for FY21.
Most immediately, the City needs to increase the contract amount with Harper Electric in order to support the installation of 4 direct current fast chargers (DCFCs) for electric vehicle charging at City Hall, as well as the installation of 14 Level 2 (L2) chargers at 2000 S. Industrial Highway to support our new electric fleet vehicles. We also anticipate needing to install additional chargers, and doing the necessary electrical work to support those chargers, as we continue to replace our internal combustion engines with electric vehicles. Increasing our contract with Harper Electric will provide the financial support under this contract to complete that necessary work.
As illustration, installing four DC Fast Chargers in the Ann St. lot at Ann Arbor City Hall will require significant electrical upgrades. This work includes the installation of a 480V, 600A power panel for installation of 4 dedicated circuits, pouring of concrete pads, trenching, and placement of conduits, among other actions. Harper Electric has the capacity, competencies, and the trust of the City to complete work of this nature. However, a project like this is estimated to cost approximately $111,500.00 (plus a 10% contingency of $11,150). This project alone exceeds our current contract with Harper Electric,...
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