Title
Resolution to Approve a General Services Agreement with West Shore Fire, Inc. for the Purchase of Self-Contained Breathing Air System Pursuant to ITB-4645 ($48,797)
Memorandum
Your approval is requested for a general services agreement with West Shore Fire, Inc. in the not-to-exceed amount of $48,797 for the purchase of a Self-Contained Breathing Air System. In September 2020, The City issued ITB-4645 for a Self-Contained Breathing Air System to replace the trailer-mounted air compressor that was purchased in 2007. This unit is the only compressor Fire Services has to fill SCBA bottles. Over the last year the aging unit has experienced significant service issues and has, twice, been offline for at least 45 days awaiting parts. The air compressor is a critical piece of equipment for Fire Services.
The City received bids from 5 vendors in response to ITB-4645. West Shore Fire returned the lowest responsible bid of $48,797.
Budget/Fiscal Impact: Funds are currently available in the FY21 Fire Department General Capital Fund.
Staff
Prepared by: Lynda Rathburn, Office Manager
Reviewed by: Michael Kennedy, Fire Chief
Approved by: Tom Crawford, City Administrator
Body
Whereas, The City issued ITB-4645 for a Self-Contained Breathing Air System to replace the trailer-mounted air compressor that was purchased in 2007;
Whereas, The City received bids from 5 vendors in response to ITB-4645, with West Shore Fire returning the lowest responsible bid of $48,797;
Whereas, The Self-Contained Breathing Air System as outlined in ITB-4645 is a critical piece of equipment for Fire Services;
Whereas, West Shore Fire was the lowest responsible bidder with a quote of $48,796.92;
Whereas, Funds are available in the FY21 Fire Department General Capital Fund; and
Whereas, West Shore Fire complies with the requirements of the City’s Living Wage and Non-Discrimination ordinances;
RESOLVED, That City Council approve the general services agreement with West Shore Fire in response to ITB-4645 in the not-to-exceed amount of $48,797;
RESOLVED, That City Council approve a contingency of ten percent (10%) in the amount of $4,880 to be paid for from the FY21 Fire Department General Capital Fund, subject to City Administrator approval;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution, including execution of any amendments or changes that do not exceed the amounts authorized herein.