Title
Resolution to Approve a Purchase Order with Dell Marketing L.P. for FY2021 PC Replacement Program and Appropriate Necessary Funding for Computer Tablets, Modems and Antennas Used in all Fire Apparatus for Emergency First Response ($47,700.00) (8 Votes Required)
Memorandum
The attached resolution requests approval to issue a purchase order to Dell Marketing L.P. for the purchase of personal computing equipment for the FY2021 PC Replacement Program, for computer tablets, modems and antennas used in all fire apparatus for emergency first response, and to increase the overall project budget using the IT Fund Balance planned and reserved for future PC replacements.
Budget/Fiscal Impact: This project was not budgeted as part of the FY21 Information Technology PC Replacement budget. It is requested that $47,700 be appropriated from the FY21 Information Technology PC Replacement budget for this purchase.
The City qualifies to participate in the Midwestern Higher Education Compact (MHEC) contract MHEC-07012015. MHEC bids on behalf of local school districts and eligible agencies, including local governments. The MHEC contract provides large volume bid prices on a variety of technology under bid policies and procedures for product and vendor selection which comply with state bidding laws. All items and vendors are awarded through a sealed bid process by the MHEC. Product selection criteria include: specifications, price, and product quality. Dell Marketing L.P. is a MHEC qualified vendor.
Dell Marketing L.P. complies with the requirements of the City’s non-discrimination and living wage ordinances.
Staff
Prepared by: Jason McKinley, Sr. Application Specialist
Reviewed by: Tom Shewchuk, IT Director
Matthew Horning, Interim CFO & Financial Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City of Ann Arbor requires that efficient and interoperable technology be maintained for public safety and government agencies, allowing for the effective delivery of City services;
Whereas, The City qualifies to participate in the Midwestern Higher Education Compact Contract MHEC-07012015 (MHEC Cooperative Purchase), which provides large volume bid prices on a variety of technology under bid policies and procedures for product and vendor selection that comply with state bidding laws;
Whereas; Dell Marketing L.P. is a MHEC contract qualified vendor;
Whereas, It is recommended that the City exercise its right to participate in Midwestern Higher Education Compact contract MHEC-07012015 and its competitive sealed bid process in accordance with Chapter 14 of the Municipal Code, Section 1:316(2);
Whereas, Dell Marketing L.P. complies with the requirements of the City’s non-discrimination and living wage ordinances;
Whereas, This purchase was not budgeted in the FY21 Information Technology Fund PC Replacement budget; and
Whereas, There is existing fund balance in the Information Technology fund planned for future PC replacements;
RESOLVED, That the City Council finds that the MHEC Cooperative Purchase is cost-effective and in the City’s best interest;
RESOLVED, That City Council approve issuance of a purchase order to Dell Marketing L.P. in the amount not to exceed $47,700.00 for computer tablets, modems and antennas used in all fire apparatus for emergency first response, subject to the City’s General Terms and Conditions, but otherwise as described in the attached quote;
RESOLVED, That $47,700 be appropriated from the Information Technology Fund PC Replacement project fund balance to the FY21 Information Technology Fund PC Replacement project for the purchase of computer tablets, modems and antennas used in all fire apparatus for emergency first response without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including execution of any amendments that do not exceed the amounts authorized herein.