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File #: 20-1234    Version: 1 Name: 9/8/20 State of Michigan - JIS
Type: Resolution Status: Passed
File created: 9/8/2020 In control: City Council
On agenda: 9/8/2020 Final action: 9/8/2020
Enactment date: 9/8/2020 Enactment #: R-20-332
Title: Resolution to Approve a Purchase Order to Michigan Supreme Court State Court Administrative Office for Judicial Information System Costs for FY 2021 ($47,250.00)
Title
Resolution to Approve a Purchase Order to Michigan Supreme Court State Court Administrative Office for Judicial Information System Costs for FY 2021 ($47,250.00)
Memorandum
The attached resolution seeks approval of a purchase order to the State of Michigan Supreme Court State Court Administrative Office (SCAO) in an amount of $45,000.00, for the annual software licensing and hosting costs for the Judicial Information System (JIS) case management software. JIS is provided by the State of Michigan Supreme Court State Court Administrative Office for the 15th Judicial District Court's use in its day-to-day operations.

Budget/Fiscal Impact: This item was budgeted for $45,000 in the approved FY2021 Information Technology Services Unit budget. The actual amount of the annual maintenance and support costs varies depending on the average annual caseload. There are no additional funds requested at this time. If additional funding for the contingency is required, it will come from the IT Operations budget.

Acquisition, installation and implementation of JIS has permitted the Court to realize several significant operational advantages, including less labor-intensive case entry processes, enhanced unpaid fine/cost collections, electronic integration with the Secretary of State Office for license suspensions (a process that was performed manually) and enhanced case monitoring. JIS is hosted at the Supreme Court State Court Administrative Office Judicial Information Systems (SCAO-JIS) offices at the Hall of Justice in Lansing, Michigan.

The JIS case management software system is the only case management system managed and administered by the Supreme Court of Michigan through the State Court Administrative Office and annual licensing is provided under a sole source agreement with SCAO.
Staff
Prepared by: Joshua Baron, Applications Delivery Manager, ITSU
Reviewed by: Tom Shewchuk, Director, ITSU
Mathew Horning, Interim CFO & Financial Services Area Administr...

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