Title
Resolution to Approve a Two (2) Year Purchasing Agreement for Bituminous Patching Materials from Cadillac Asphalt, LLC, ITB-4639 ($118,000.00 Annually)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing up to $118,000.00 annually for the purchase of bituminous patching materials from Cadillac Asphalt, LLC.
The bid was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. Two (2) bids were received and publicly opened on July 10, 2020. Cadillac Asphalt, LLC was determined to be the lowest responsible bidder for UPM high-performance asphalt cold mix and Durapatch cold applied instant asphalt repair materials.
|
Company Name |
UPM Delivered |
UPM Pick up |
Durapatch Delivered |
Durapatch Pick up |
|
Cadillac Asphalt, LLC |
$118/ton |
$115/ton |
$109/ton |
$105/ton |
|
Ajax Materials Corp |
$119/ton |
$115/ton |
$110/ton |
$105/ton |
The recommended purchase order to Cadillac Asphalt, LLC for bituminous patching materials are for normal maintenance activities such as temporary utility trench repair, pothole patching and miscellaneous street repairs.
Budget/Fiscal Impact: Funding is available in the approved FY21 Public Works Operations and Maintenance budgets to be charged as appropriate and will be available in subsequent annual budgets if approved by Council.
Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage ordinances.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Reviewed by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Public Works needs to purchase bituminous patching materials used for normal maintenance activities such as temporary utility trench repair, pothole patching and miscellaneous street repairs;
Whereas, Two competitive bids (ITB-4639) were received by the Procurement Unit on July 10, 2020;
Whereas, Cadillac Asphalt, LLC was determined to be the lowest responsible bidder for UPM high-performance asphalt cold mix and Durapatch cold applied instant asphalt repair materials;
Whereas, Funding is available in the approved FY21 Public Works Operations and Maintenance budgets; and
Whereas, Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That Council approve the two (2) year purchase agreement of bituminous patching materials with Cadillac Asphalt, LLC in the amount not to exceed $118,000.00, annually, subject to the annual appropriation of funds;
RESOLVED, That the City Administrator be authorized to renew the purchase agreement for up to one-year providing both parties agree to an extension and subject to the annual appropriation of funds; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.