Title
Resolution to Authorize a Sole Source Purchase Order to Fredrickson Supply LLC, of Wyoming, Michigan, for Fleet Parts and Service (Not to Exceed $50,000.00 annually)
Memorandum
The proposed resolution authorizes the purchase of truck and equipment replacement parts with related accessories and services in an amount not to exceed $50,000.00 per year from Fredrickson Supply LLC for FY21 and FY22, subject to the availability of funding in FY22.
Fredrickson Supply is the sole Michigan dealer for Labrie parts and service. The advantages of sole source supply includes reduced inventory requirements and the familiarity that mechanics have to diagnose and repair equipment in a timely manner.
The City currently has 15 solid waste trucks with Labrie bodies. The requested amount for each fiscal year is based on fleet’s regular maintenance history for these vehicles.
Budget/Fiscal Impact: Adequate funding for the purchase of truck and equipment parts and services is available in the approved FY21 Fleet Services Operations and Maintenance Budget. Award of the FY22 purchase order would be subject to the availability of funds.
Fredrickson Supply complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Fredrickson Supply LLC of Wyoming, Michigan, is the sole local dealer for Labrie parts and services used to maintain the City of Ann Arbor fleet;
Whereas, Fredrickson Supply LLC complies with the City’s conflict of interest and non-discrimination ordinances; and
Whereas, Adequate funds for the purchase of these replacement parts and services are available in the approved FY21 Fleet Services Operations and Maintenance Budget.
RESOLVED, City Council approves a sole source purchase order to Fredrickson Supply LLC in an amount not to exceed $50,000.00 in FY21 and not to exceed $50,000.00 for FY22 subject to the availability of funding in FY22; and
RESOLVED, That Council authorizes the City Administrator to take the necessary administrative actions to implement this resolution.