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File #: 20-0925    Version: 1 Name: 7/6/20 Purchase for Election Supplies with PSI
Type: Resolution Status: Passed
File created: 7/6/2020 In control: City Council
On agenda: 7/6/2020 Final action: 7/6/2020
Enactment date: 7/6/2020 Enactment #: R-20-235
Title: Resolution to Approve a Purchase Order for Absentee Voter Application and Ballot Mailing Supplies to Printing Systems, Inc. ($35,071.92)
Title
Resolution to Approve a Purchase Order for Absentee Voter Application and Ballot Mailing Supplies to Printing Systems, Inc. ($35,071.92)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing approval of payment for the purchase of the City Clerk's Office absent voter ballot applications and ballot mailing supplies.

The City uses the Oakland County bid with Printing Systems for the best purchase price of absentee voting materials and a consistent custom look from election to election, which includes outgoing ballot envelopes, voter return envelopes, ballot "secrecy" sleeves, and absent voter application forms. Printing Systems, located in Taylor, Michigan, is certified to print official voter ballots, as well as balloting materials.

Since the passage of Proposition 18-3 and "no-reason" absentee voting, the City has increased the list of voters who are on the City Clerk's permanent absent voters. This, in addition to the COVID-19 pandemic, has resulted in more and more requests for absentee or "vote by mail" ballots.

Upon learning of the possibility of a statewide mailing of applications for absentee ballots in Michigan in advance of the August 4 Primary Election, the Clerk's Office began planning for the possibility of an election in both August and November of upwards of 50% or more mail ballots. Supplies were ordered in preparation for this increased demand, resulting in a significant increase to the purchase order for this vendor. The City Clerk's Office seeks Council approval for the total amount of these supplies, $35,071.92, from the FY20 budget, as the supplies were ordered and received prior to the end of the fiscal year.

Budget Impact: Funding is available in the approved FY20 City Clerk's Office amended budget.

Printing Systems, Inc. complies with the City's Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Jacqueline Beaudry, City Clerk
Reviewed by: Kim Buselmeier, Budget and Fi...

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